Onboarding Specialist

Vaco; Birmingham (AL); On-site; USD 40,000 - 60,000; Full time

Job summary

Vaco by Highspring in Birmingham, AL, is seeking an Onboarding Specialist to guide new hires from offer through day one. You will coordinate the onboarding process, prepare paperwork, maintain records, and ensure forms are completed accurately and on time.

The role requires some HR or onboarding experience, strong organization, excellent communication, and the ability to juggle multiple tasks. Proficiency with Microsoft Office and a collaborative, team-oriented mindset are essential to deliver a

Qualifications

• Experience in HR or employee onboarding is required or preferred.
• Strong organizational and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency with Microsoft Office.
• Professional, approachable, and team-oriented.

Responsibilities

• Coordinate the onboarding process for new hires
• Prepare and maintain new hire paperwork and personnel records
• Ensure required documents and forms are completed accurately and on time
• Communicate with new hires throughout the onboarding process
• Coordinate background checks, screenings, and other pre-employment requirements
• Partner with HR and internal teams to ensure a smooth onboarding experience
• Maintain accurate employee information in HR systems

Skills

Organizational skills

Attention to detail

Written and verbal communication

Time management

Microsoft Office

Team-oriented

Tools

Microsoft Office

Job description

Growing company seeking an organized and detail-oriented Onboarding Specialist to support the employee onboarding process from offer acceptance through the new hire's first day. This is a great opportunity for someone with some HR or onboarding experience who is looking to grow their career in human resources.

Responsibilities

• Coordinate the onboarding process for new hires
• Prepare and maintain new hire paperwork and personnel records
• Ensure required documents and forms are completed accurately and on time
• Communicate with new hires throughout the onboarding process
• Coordinate background checks, screenings, and other pre-employment requirements
• Partner with HR and internal teams to ensure a smooth onboarding experience
• Maintain accurate employee information in HR systems

Qualifications

• Some prior HR or employee onboarding experience required
• Strong organizational and attention-to-detail skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency with Microsoft Office
• Professional, approachable, and team-oriented

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.