Onboarding Coordinator (Students)

Medical University of South Carolina; Columbia, Northern (SC, KY); Hybrid; USD 28,000 - 36,000; Full time

Job summary

MUHA in Columbia, SC is seeking a Student Onboarding Coordinator to support clinical placement and onboarding processes for students across multiple sites. You will coordinate rotations, verify compliance, and collaborate with academic partners to ensure smooth onboarding and proper record-keeping.

This role requires strong people skills and attention to documentation, with 40-hour weeks and hourly pay. Reporting to Human Resources, the position emphasizes timely onboarding, EPIC training

Qualifications

• Bachelor’s degree (or equivalent work experience) required.
• Excellent people skills and ability to build relationships.
• 0–2 years for professional track; 2 years for support roles.
• Experience with onboarding, background checks, and compliance desired.

Responsibilities

• Coordinate clinical rotation schedules for nursing cohorts.
• Arrange capstone placements for nursing students in preceptorships.
• Schedule clinical placements for allied health students.
• Manage onboarding and clearance for all students across programs.
• Review student documentation and immunization records.
• Enter students into the Extended Enterprise system and enroll them in EPIC training modules.
• Monitor flu vaccine compliance during flu season.
• Represent the organization on advisory boards with academic partners.
• Foster partnerships with external schools through rounds and check-ins.
• Additional duties as assigned.

Skills

People skills

Relationship building

Education

Bachelor's degree or equivalent

Job description

Job Description Summary

The Student Onboarding Coordinator evaluates potential clinical placement areas that promote the best clinical experiences for students for their clinical rotations. The coordinator will provide support to students in having a smooth and successful onboarding experience to our division. This position will make sure that students are onboarded and compliant before beginning their clinical rotations. The coordinator will collaborate with the academic partners to plan and coordinate student placement for all students in the organization. This position will also provide administrative support to Workforce Development to assist with tasks throughout the department and all other duties as assigned.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type

Regular

Cost Center

CC000854 COL - Human Resources (DMC)

Pay Rate Type

Hourly, Salary

Pay Grade

Health-23

Scheduled Weekly Hours

40

Job Description

Entity/Organization: MUHA (Medical University Hospital Authority/Medical Center)

FLSA Status: hourly

Hours Per Week:40

Job Description/Summary: The Student Onboarding Coordinator evaluates potential clinical placement areas that promote the best clinical experiences for students for their clinical rotations. The coordinator will provide support to students in having a smooth and successful onboarding experience to our division. This position will make sure that students are onboarded and compliant before beginning their clinical rotations. The coordinator will collaborate with the academic partners to plan and coordinate student placement for all students in the organization. This position will also provide administrative support to Workforce Development to assist with tasks throughout the department and all other duties as assigned.

Responsibilities outlined below for all 4 sites (DT, NE, KMC, Fairfield):

• Coordinate clinical rotation schedules for nursing cohorts
• Arrange capstone placements for nursing students in preceptorships
• Schedule clinical placements for allied health students
• Manage onboarding and clearance for all students (excluding Nurse Practitioner and Medical Doctor programs). This includes nursing, CNA, PT/OT, speech therapy, respiratory therapy, EMT, CRNA, PA, phlebotomy, MLT, and others
• Review and verify student documentation, including background checks, drug screenings, immunization records, BLS certification, and other required forms
• Enter students into the Extended Enterprise system and enroll them in the appropriate EPIC training modules
• Monitor and track flu vaccine compliance during flu season
• Represent the organization on advisory boards for all affiliated academic institutions
• Foster partnerships with external schools by conducting rounds and check-ins with students and school staff during and after clinical rotations
• Additional duties as assigned

Minimum Training and Education: Bachelor’s degree (from an accredited College or University preferred) or equivalent Work Experience: 2 years for support or 0-2 years for professional

Excellentpeopleskills and ability to build relationships are a must.

Required Licensure, Certifications, Registrations: N/A

Additional Job Description

Education: High School Degree or Equivalent Work Experience: 0-6months

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees