Onboarding Coordinator- French Speaking

Vicar Operating, Inc. dba VCA; Colorado; Hybrid; USD 39,000 - 45,000; Full time

Benefits offered by this job

Paid Time Off & Holidays

Medical, Dental, Vision

Job summary

Antech, part of Mars Science & Diagnostics, seeks a Customer Support Onboarding Coordinator in Colorado. You will coordinate onboarding, installation, and training for reference lab and in-house diagnostics, partnering with the commercial team to drive a smooth customer journey.

Applicants should have vet-dedicated experience and strong project management. This role is remote for Colorado residents with up to 30% travel, offering competitive pay and benefits.

Qualifications

• 5+ years of product or customer facing experience.
• Experience managing customer technical or commercial support.
• Vet-related background required (Tech, Nurse, Assistant or DVM).
• Strong project management and coordination skills.
• Bilingual in French in a remote CO role.

Responsibilities

• Coordinate onboarding and installations for reference lab and in-house diagnostics.
• Manage installation schedules and ensure on-time delivery.
• Serve as primary contact with customers throughout onboarding.
• Maintain CRM data accuracy and installation calendars.
• Collaborate with Leadership, Sales, Logistics, and Field Teams.
• Travel up to 30% as needed.

Skills

Project management

Customer service

Communication

Negotiation

Problem solving

Education

Vet Tech / Vet Nurse / Vet Assistant / DVM

Tools

CRM

Job description

We understand that the world we want tomorrow starts with how we do business today, and that’s why we’re inspired to make A Better World for Pets. Antech is comprised of a diverse team of individuals who are committed to each other’s growth and development. Our culture is centered on our guiding philosophy, The Five Principles: Quality, Responsibility, Mutuality, Efficiency and Freedom. Today Antech is driving the future of pet health as part of Mars Science & Diagnostics, a family-owned company focused on veterinary care. Current Associates will need to apply through the internal career site. Please log into Workday and click on Menu or View All Apps, select the Jobs Hub app, then click the magnifying glass to Browse Jobs.

Work Type

Remote Candidate must be located in Loveland, Longmont, or Denver Colorado. Must be bilingual in French. The Target Pay for this position is $28.17- $33.00 Hourly. At Antech, pay decisions are determined using factors such as relevant job-related skills, experience, education, training and budget.

Job Purpose/Overview

The Customer Support Onboarding Coordinator delivers on the Antech Customer Service Vision of unwavering commitment to empathetic and caring veterinary diagnostic support. This role is responsible for providing coordination of onboarding, installation, and training activities for both reference lab and in-house diagnostic customers. The Onboarding Coordinator is responsible for coordinating new customer acquisitions and implementations alongside the commercial team and is also responsible for the coordinated management of new customer on-boarding focusing on the site-surveys and activities inherent to the commercial close through technical installation and implementation, training and post-implementation relationship building activities. This role is pivotal in the delivery of optimal customer experience with regards to both reference lab and in-house diagnostics products and services.

Essential Duties and Responsibilities

• Role is responsible for project managing the deployment of customer on-boarding in partnership with the field support specialists team, sales, PIMS integration team, and technical services to ensure a seamless experience for the required installation and onboarding of new reference lab and in-house diagnostics customers.
• The role is as performs as the accountable coordinator to ensure all functional tasks are completed and delivered by the responsible teams.
• Coordinates the planning and scheduling of Reference Lab Onboarding and In-House Diagnostics Installations, including but not limited to order visibility, on-time delivery of supplies and equipment, installation of in-house diagnostic equipment, and onboarding/install case closure.
• Acts as primary contact with customers to coordinate installation project implementation from beginning to end, including but not limited to customer onboarding dates, management of PIMS integration activities, field specialist scheduling, and product availability timelines.
• Interfaces with internal and external resources to meet established schedules.
• Ensures and measures customer satisfaction throughout the onboarding process.
• Delivers a high level of customer service to customers to optimize long‑term customer retention.
• Reviews assigned sales orders for customer contact information, required product delivery, and order accuracy verification.
• Maintains overall oversight on changes during the process and adjusts accordingly from initial contact to project completion.
• Gathers and compiles pre‑install information used in each following stage of the project, alerting leadership team and commercial team to any issues that may interfere with a successful customer onboarding.
• Works closely with Leadership Team, Sales Team, Logistics, Freight, Field Specialists, and Customer to assist in making certain everything is ready for the day of install.
• Maintains the installation calendar reflecting all activities of the Field Specialists including, installs, customer training, service calls, and vacation time.
• Works to schedule installations and service calls to minimize company costs for travel and accommodations.
• Ensures all data related to an installation or repair case is promptly and accurately recorded in CRM.
• Has working knowledge of the multi-disciplinary functions involved in a company’s commercial process, e.g. sales, operations (supply chain & sales‑order processing), field applications support, technical training, etc. as well as the complexities of the customers’ operating environments such a the workflow of the veterinary hospital.

Education and Experience

• Vet Tech, Vet Nurse, Vet Assistant, or DVM with relevant veterinary practice experience required.
• 5+ years of product or customer facing experience required.
• Experience either managing customer technical or commercial support is essential.
• Clear understanding of stages customer commercial and technical on‑boarding.
• Versed in both reference lab and in‑house diagnostic technologies and their application to the routine veterinary practice preferred.
• Knowledge, Skills and Abilities: Excellent project management skills: can prioritize multiple tasks and goals and ensure the timely, on‑target and within‑budget accomplishment of onboarding process.
• Good interpersonal, verbal communication and influencing skills; can influence without authority.
• Good written communication skills.
• Good business presentation skills; is comfortable and effective when presenting to others, internally or externally.
• Good negotiation skills: knows how to complete deliverables by working effectively with others internally and externally.
• Good judgment and decision‑making skills; knows how to make trade‑off decisions while prioritizing ethics and efficacy.
• Works well within teams and is effective in collaborating with others internally and externally.
• Effectively resolves conflicts between individual needs and requirements of the organization.
• Demonstrates the ability to analyze complex situations and proactively identify opportunities/issues; effectively solves problems that cross functional boundaries.
• Travel: Travel requirements could be up to 30% of the time with peaks and valleys throughout the year.

Working Conditions

The associate is regularly required to apply manual dexterity, including hand/wrist flexibility, for computer keyboarding. The associate frequently is required to sit for extended periods of time, stand, walk, and reach with hands and arms. The associate is frequently required to hear and speak in order to use the telephone, make presentations and communicate with people in an office or virtual environment. The associate is occasionally required to sit and stoop, bend, kneel, or crouch. The associate must occasionally lift and/or move up to 15 pounds. The associate will primarily work in a typical office environment or a remote home office. The noise level in the work environment is usually moderate. The associate will be required to use a computer, spreadsheets, data base management, email, video conferencing and the Internet. The associate is frequently required to use a calculator; fax, copy machine, and phone system. The associate must occasionally use media equipment such as an overhead projector, PowerPoint, and Microsoft Teams.

Environment where pets are present

About Antech Antech is a leader in veterinary diagnostics, driven by our passion for innovation that delivers better animal health outcomes. Our products and services span 90+ reference laboratories around the globe; in‑house diagnostic laboratory instruments and consumables, including rapid assay diagnostic products and digital cytology services; local and cloud‑based data services; practice information management software and related software and support; veterinary imaging and technology; veterinary professional education and training; and board‑certified specialist support services.

Benefits

• Benefits eligiblity is based on employment status.
• Paid Time Off & Holidays
• Medical, Dental, Vision (Multiple Plans Available)
• Basic Life (Company Paid) & Supplemental Life
• Short and Long Term Disability (Company Paid)
• Flexible Spending Accounts/Health Savings Accounts Paid
• Parental Leave
• 401(k) with company match
• Tuition/Continuing Education Reimbursement
• Life Assistance Program
• Pet Care Discounts

Commitment to Equal Employer Opportunities

We are proud to be an Equal Opportunity Employer. For a complete EEO statement, please see our Career page at Antech Careers.

Join our team of experts committed to providing the very best in diagnostic services.