Onboarding Coordinator

Carvana; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Carvana in Orlando, FL is seeking an Administrative Coordinator to provide essential support to Reconditioning and Inventory Quality Readiness teams. The role blends office duties with hands-on tasks in a fast-paced environment.

You will manage pre-employment processes, coordinate events, write communications, maintain rosters, and collaborate with leaders and vendors to keep operations running smoothly. Bachelor’s preferred; 1–2 years’ experience; weekend availability.

Qualifications

• Bachelor's degree preferred.
• 1-2 years of experience in related fields.
• Excellent oral and written communication skills.
• Experience coordinating events and creating excitement around them.
• Flexible schedule including weekends and late shifts.
• Self motivated and able to work autonomously.
• Creative and execution-focused.
• Ability to communicate clearly with internal and external stakeholders.
• Strong organizational and time-management skills.
• Maintaining confidentiality and integrity with sensitive information.

Responsibilities

• Own pre-employment/post employment of new hires consisting of I-9 verifications and related communications.
• Facilitate new hire orientation.
• Maintain site rosters.
• Order site-level supplies.
• Prepare and execute communication plans for key operations initiatives or events.
• Write, create, and distribute internal communications such as emails, updates and announcements.
• Handle, coordinate and oversee onsite engagement events.
• Collaborate with leadership teams, internal stakeholders, vendors, and partners to assist operational needs.
• Other duties as assigned by site leader.

Skills

Communication

Event coordination

Autonomy

Multitasking

Education

Bachelor's degree preferred

Job description

About The Position

This role is a blend of administrative support and hands-on operational tasks, designed to support our teams in Reconditioning and Inventory Quality Readiness. The ideal candidate is a proactive problem-solver and people champion who thrives in a fast-paced environment and is comfortable performing duties in both office and outdoor settings throughout the year.

About The Position

This role is a blend of administrative support and hands-on operational tasks, designed to support our teams in Reconditioning and Inventory Quality Readiness. The ideal candidate is a proactive problem-solver and people champion who thrives in a fast-paced environment and is comfortable performing duties in both office and outdoor settings throughout the year.

What You'll Be Doing

• Own pre-employment/post employment of new hires consisting of I-9 verifications, communications, hiring events, etc.


• Facilitate new hire orientation


• Maintain site rosters


• Order site-level supplies


• Prepare and execute communication plans for key operations initiatives or events


• Write, create, and distribute internal communications such as emails, business updates, all employee meeting presentation, and announcements


• Handle, coordinate and oversee onsite engagement events


• Collaborate with leadership teams, internal stakeholders, vendors, and partners to assist operational needs


• Other duties as assigned by site leader

What The Job Requires

• Bachelor's degree preferred


• 1-2 years of experience in related fields


• Excellent oral and written communication skills


• Experience coordinating events and creating ultimate excitement/hype around them


• Flexible schedule; willing to work weekends and stay late to ensure success


• Self motivated individual and ability to work autonomously


• Be a creative force and master of execution


• Ability to communicate clearly and concisely, both internally and externally


• Ability to multitask, remain calm and work under pressure in a fast-paced environment


• Excellent organizational, event management, time management skills


• Confidentiality and integrity while handling sensitive information


• A passion for keeping things neat and organized, all while remaining upbeat and positive

Carvana will make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.