Onboarding Coordinator

Miller Transportation Group; Mount Holly Township (NJ); On-site; USD 46,000 - 52,000; Full time

Benefits offered by this job

Vacation & holidays

Medical, vision, and dental insurance

401(k) match

Life insurance

Employee discounts

Employee assistance program

Job summary

Miller Transportation Group in Mount Holly, NJ is hiring an Onboarding Coordinator to support Recruiting and HR. You will manage daily onboarding, coordinate clinic visits, process I-9 and E-Verify, and liaise with vendors and managers to ensure a smooth start for new hires.

The role requires 2–3 years of office experience, strong customer service, and the ability to juggle multiple tasks. Competitive pay ($22–$25/hr), benefits, 401(k), and paid vacation are offered.

Qualifications

• 2–3 years of experience working in an office environment.
• Comfortable working within numerous software and web bases platforms to complete daily tasks.
• Coachable attitude with a desire to build a strong rapport with newly hired employees.
• Ability to follow established processes to ensure efficient and successful onboarding process.
• A strong customer service background and excellent communication skills (written and oral).
• Energy, positivity, and the ability to juggle multiple tasks simultaneously.
• Ability to properly handle confidential information for all newly hired and existing employees.
• Strong organizational skills, the ability to multi-task, and to change directions in-stride based on business needs.
• The ability to work regular schedule: Monday - Friday 8:00 AM until 4:30 PM
• Competitive Compensation: $22.00 - 25.00 Per Hour
• Paid Vacation and Holidays
• Comprehensive medical, vision, and dental insurance with HRA, HSA, and FSA options
• 401(k) with a company provided match
• Company-paid life insurance
• Employee Discounts and an Employee Assistance Program

Responsibilities

• Manage the daily on-boarding processes for all new hires made through Miller Transportation Group and it's individual business units.
• Administer and manage new-hire processing through multiple systems and vendors.
• Function as liaison with multiple vendors, as well as, newly hired employees and company management.
• Assist new hires with all new hire processes and documentation including coordinating clinic visits for physicals and drug screenings throughout the northeastern United States.
• Process I-9 employment verifications and E-Verify process.
• Work directly with Recruiting and Hiring Managers to ensure timely and accurate communication as the point person for all new hires ensuring a positive and successful onboarding experience.
• Work closely to confirm correct physical and testing are scheduled based on the specific candidate and job.
• Consistent follow up with clinics to ensure candidates arrived as scheduled, appropriate tests are administered, paperwork is completed correctly and follow up on all results consistently throughout the day.
• Distribute all onboarding documents to candidates, follow up on outstanding items and ensure successful completion prior to start date.
• Prepare internal onboarding forms and follow established processes to ensure employees have proper credentials and equipment for start.
• Communicate appropriate information to operations training and hiring managers in advance
• Will work closely with Human Resources Department daily to coordinate and follow up on post day one activities such as I-9 completion, harassment training, new hire wage notices, necessary filing, etc.

Skills

Office experience

Customer service

Communication skills

Multi-tasking

Discretion/Confidentiality

Organizational skills

Energy & positivity

Attention to detail

Job description

Miller Transportation Group is a rapidly growing leader in the transportation industry and has been family-owned and operated since 1912. With headquarters in Mount Holly, New Jersey, we proudly operate several business units as follows:

• Miller Truck Leasing– the largest privately-held truck leasing company on the East Coast. Provides full-service leasing, finance leasing, truck rental, and truck maintenance programs.
• Miller Dealerships- Provides car and light truck solutions across the Ford, Lincoln, and Subaru brands.
• Miller Dedicated Services- Supports customers in outsourcing their transportation needs by providing vehicles, drivers, fuel, insurance, and overall industry expertise.
• Miller Brokerage Services- Provides on-demand capacity solutions through our network of reliable carriers.

Miller Transportation Group is hiring immediately for an Onboarding Coordinator to work with our Recruiting and HR departments at our corporate headquarters in Mount Holly, NJ. With career development opportunities, great benefits, and competitive pay, you can make your career at Miller!

You Will:

• Manage the daily on-boarding processes for all new hires made through Miller Transportation Group and it's individual business units.
• Administer and manage new-hire processing through multiple systems and vendors.
• Function as liaison with multiple vendors, as well as, newly hired employees and company management.
• Assist new hires with all new hire processes and documentation including coordinating clinic visits for physicals and drug screenings throughout the northeastern United States.
• Process I-9 employment verifications and E-Verify process.
• Work directly with Recruiting and Hiring Managers to ensure timely and accurate communication as the point person for all new hires ensuring a positive and successful onboarding experience.
• Work closely to confirm correct physical and testing are scheduled based on the specific candidate and job.
• Consistent follow up with clinics to ensure candidates arrived as scheduled, appropriate tests are administered, paperwork is completed correctly and follow up on all results consistently throughout the day.
• Distribute all onboarding documents to candidates, follow up on outstanding items and ensure successful completion prior to start date.
• Prepare internal onboarding forms and follow established processes to ensure employees have proper credentials and equipment for start.
• Communicate appropriate information to operations training and hiring managers in advance
• Will work closely with Human Resources Department daily to coordinate and follow up on post day one activities such as I-9 completion, harassment training, new hire wage notices, necessary filing, etc.

You Have:

• 2–3 years of experience working in an office environment.
• Comfortable working within numerous software and web bases platforms to complete daily tasks.
• Coachable attitude with a desire to build a strong rapport with newly hired employees.
• Ability to follow established processes to ensure efficient and successful onboarding process.
• A strong customer service background and excellent communication skills (written and oral).
• Energy, positivity, and the ability to juggle multiple tasks simultaneously.
• Ability to properly handle confidential information for all newly hired and existing employees.
• Strong organizational skills, the ability to multi-task, and to change directions in-stride based on business needs.
• The ability to work regular schedule:
  • Monday - Friday from 8:00 AM until 4:30 PM
• Competitive Compensation: $22.00 - 25.00 Per Hour
• Paid Vacation and Holidays
• Comprehensive medical, vision, and dental insurance with HRA, HSA, and FSA options
• 401(k) with a company provided match
• Company-paid life insurance
• Employee Discounts and an Employee Assistance Program

Miller Transportation Group consists of Truck Leasing and Rental operations, Automotive Dealerships, and Dedicated Services. Miller is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with disability or any protected class.