Onboarding Coordinator

Loenbro

Denver (CO)

On-site

USD 54,000 - 58,000

Full time

7 hours ago

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Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company 1%

Paid time off (PTO) and holiday pay

Life and disability insurance

Professional development and training

Employee assistance program (EAP)

Job summary

The Onboarding Coordinator at Loenbro, LLC oversees the pre-employment and onboarding processes from accepted offer through the first day. You will coordinate screenings, documentation, and start-readiness while acting as the main contact for candidates and partnering with Talent Acquisition and HR teams.

This role emphasizes accurate record-keeping, timely status updates, and continuous improvement of onboarding across regions. Bilingual English/Spanish is required.

Qualifications

Bilingual English/Spanish required for candidate communication.
1–2 years in HR, onboarding, or high-volume coordination roles.
Strong organizational skills and attention to detail.
Ability to handle confidential information with discretion.
Proficiency with Microsoft Office and HR systems.

Responsibilities

Manage onboarding from accepted offer to first day with screenings and documentation.
Coordinate pre-employment screenings (background checks, etc.).
Serve as primary candidate contact and provide status updates.
Maintain onboarding records in designated systems with accuracy.
Support rehires and standardize onboarding processes across regions.

Skills

Bilingual English/Spanish

HR coordination

Onboarding coordination

Microsoft Office

Communication skills

Education

Bachelor’s degree in HR / Business Admin or related field

Tools

HRIS / Applicant Tracking Systems

Job description

Job Title: Onboarding Coordinator
Company: Loenbro, LLC
Business Unit/Department: HR Shared Services
Location: On Site
Reports to: Shared Services Manager
Employment Type: Full-time
FLSA Classification: Non-Exempt
About LoenbroLoenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries, and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach-every customer benefits from our capabilities and our care.
At Loenbro, we don't just offer jobs-we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.
Job SummaryThe Onboarding Coordinator is responsible for managing the pre-employment and onboarding process from accepted offer through the employee’s first day, ensuring all required screenings, compliance requirements, documentation, and onboarding activities are completed accurately and within established timelines. This role serves as a primary point of contact for candidates and coordinates with hiring managers, Talent Acquisition, HR, and other internal teams to ensure new hires are fully prepared and cleared to start.
The Onboarding Coordinator is responsible for maintaining accurate onboarding records, monitoring outstanding requirements, communicating status updates, and identifying and resolving process issues that may impact a new hire’s start date. The role also supports rehire processing and contributes to continuous improvement and standardization of onboarding processes while consistently demonstrating the company’s LEAD values.
Essential Job Responsibilities

Partner with Talent Acquisition, hiring managers, HR, and internal departments to manage the onboarding process from accepted offer through the employee’s first day. Coordinate required pre-employment screenings, including background checks, drug screens, motor vehicle records, and other applicable requirements.
Initiate, monitor, and follow up on all required pre-employment screenings and onboarding requirements. Review results and documentation for completeness, identify potential issues or delays, and coordinate appropriate follow-up or escalation to ensure candidates are cleared to start within established timelines.
Administer and monitor onboarding documentation by sending, tracking, and collecting required forms and acknowledgments. Maintain accurate onboarding status and documentation within designated systems and tools, ensuring information is complete and up to date.
Serve as the primary point of contact for candidates throughout the onboarding process. Provide clear information regarding required steps, documentation, screening requirements, orientation, and start-date expectations, while responding to questions and providing timely follow-up.
Communicate onboarding status, outstanding requirements, and potential start-date impacts to hiring managers and appropriate internal partners. Proactively elevate/escalate issues that may prevent a candidate from completing onboarding or starting as scheduled.
Coordinate new-hire readiness and orientation activities with the appropriate internal teams, ensuring required onboarding steps are completed before the employee’s start date and that necessary information is communicated to the appropriate parties.
Process rehires in accordance with established company requirements, including reviewing applicable prior employment information, coordinating required screenings and documentation, and ensuring all rehire requirements are completed before the employee returns.
Maintain accurate and timely onboarding records and status information, ensuring confidentiality and compliance with applicable company policies and legal requirements.
Support the consistent application of onboarding procedures across regions and operating companies. Identify opportunities to improve processes, reduce delays, eliminate unnecessary steps, and improve the overall candidate and hiring-manager experience.
Meet established service-level expectations for onboarding activities and communicate proactively when circumstances may impact timelines or start dates.
Demonstrate and uphold the company’s LEAD values through every interaction and workflow within the onboarding process.
Bilingual (English/Spanish) is required.

Minimum QualificationsRequired:

1–2 years of experience in HR, recruiting, onboarding, administrative support, customer service, or a similar high-volume coordination role.
Demonstrated ability to manage multiple tasks, deadlines, and priorities while maintaining accuracy and attention to detail.
Strong organizational and follow-through skills, with the ability to independently monitor outstanding requirements and proactively address or elevate delays.
Strong written and verbal communication skills, with the ability to communicate clearly and professionally with candidates, hiring managers, and internal teams.
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
Comfortable working in a fast-paced, high-volume environment while meeting established service-level expectations and deadlines.
Proficiency with Microsoft Office and the ability to learn and effectively use HR, recruiting, onboarding, and other business systems.
Ability to work collaboratively across departments and maintain effective working relationships with candidates, hiring managers, Talent Acquisition, HR, and other internal teams.
Self-motivated, adaptable, and flexible, with the ability to adjust to changing business needs and priorities.
Bilingual (English/Spanish)

Preferred

Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
Experience with applicant tracking systems, HRIS platforms, background screening systems, or other onboarding-related technology.
Previous experience supporting high-volume recruiting, onboarding, or pre-employment screening processes.

Physical Demands and Work EnvironmentThe physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work Environment

Work is primarily performed in a professional office setting with a generally moderate noise level.
Regular interaction with candidates, hiring managers, Talent Acquisition, HR, and other internal teams through email, telephone, video conferencing, and other communication platforms.
Ability to work the assigned schedule and adjust working hours as reasonably necessary to support business needs, candidate communications, and onboarding deadlines.

Physical Demands

Regularly required to sit, use a computer and keyboard, communicate by telephone and video conference, and perform other routine office‑related activities.
Ability to occasionally lift or move typical office materials and equipment as needed.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.
BenefitsLoenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

Medical, dental, and vision insurance
401(k) retirement plan with company match
Paid time off (PTO) and holiday pay
Life and disability insurance
Professional development and training opportunities
Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.
Guided By Core Values (LEAD), Grounded In Grit And a Commitment To Excellence, Loenbro Betters Our Families, Customers, And Local Communities. If You're Ready To Be Part Of a Company That LEADS By