Onboarding Coordinator

Aston Carter; Bastrop (TX); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Short and long-term disability

Health Savings Account (HSA)

Transportation benefits

PTO / Vacation or Sick Leave

Job summary

Aston Carter is seeking an Onboarding Coordinator to deliver a high-quality onboarding experience for new hires. You will ensure a welcoming, well-organized process and support HR teams with efficient workflows.

You will collaborate with HR, recruiting, and people managers, verify eligibility, and handle onboarding materials and communications. The role emphasizes accuracy, discretion, and proactive problem solving.

Qualifications

• Bachelor's degree required.
• 1+ year experience in marketing, HR, customer service or admin.
• Experience with onboarding or HR support.
• Ability to verify employment eligibility and handle sensitive information.
• Strong multi-tasking and prioritization abilities.
• Excellent written and verbal communication skills.
• Proficient in MS Office applications.
• Experience with ATS/HRIS systems a plus (Greenhouse or Workday preferred).

Responsibilities

• Ensure a seamless onboarding experience from offer to first days.
• Schedule and prepare weekly new hire orientations across sites.
• Communicate with HR and people managers on onboarding status.
• Verify employment eligibility per policy and regulations.
• Evaluate and improve onboarding processes for efficiency.
• Respond promptly and professionally to new hire questions.
• Track and order onboarding supplies as needed.
• Collaborate with HR and recruiting to support onboarding admin tasks.
• Assist with development resources requests from HR or managers.
• Support the broader HR initiatives as needed.

Skills

Bachelor's degree

Multi-tasking

Communication

Organizational skills

Time management

Adaptability

Discretion with sensitive information

MS Office suite

Education

Bachelor's degree

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Outlook

ATS

HRIS

Greenhouse

Workday

Job description

Job Title: Onboarding CoordinatorJob Description

The Onboarding Coordinator plays a key role in delivering a high-quality, engaging, and seamless onboarding experience for new hires. In this position, you ensure that every new employee feels welcomed and supported from the moment they accept an offer, while helping the broader onboarding and HR teams maximize their impact through efficient processes and strong communication.

Responsibilities

• Ensure that new hires have a seamless onboarding experience from the moment they accept an offer through their first days with the company.
• Schedule and prepare weekly new hire orientations across all sites, ensuring all materials, logistics, and communications are in place.
• Communicate regularly with internal stakeholders, including HR team members and people managers, to provide updates on the status of new hires.
• Verify employment eligibility for all new hires in accordance with company policies and applicable regulations.
• Evaluate existing onboarding processes and recommend or implement improvements to streamline and enhance the new hire experience.
• Provide outstanding service to new hires by responding promptly and professionally to their questions and requests.
• Track, maintain, and order onboarding supplies as needed to support orientations and other onboarding activities.
• Collaborate with team members to source new development resources based on requests from fellow team members, the HR team, or people managers.
• Work closely with HR and recruiting partners to support onboarding-related administrative tasks and documentation.
• Perform other duties as assigned to support the employee onboarding function and broader HR initiatives.

Essential Skills

• Bachelor's degree.
• At least 1 year of professional experience in marketing, human resources, customer service, or an administrative capacity.
• Experience with onboarding processes or human resources support.
• Ability to verify employment eligibility and handle sensitive information with discretion.
• Strong multi-tasking skills with the ability to manage multiple onboarding activities and priorities simultaneously.
• Excellent organizational and time management skills, with the ability to appropriately prioritize tasks.
• Ability to learn quickly on the job and adapt to a dynamic organization with rapidly changing needs.
• High level of self-motivation, initiative, and a strong sense of urgency to complete tasks efficiently.
• Excellent written and verbal communication skills for interacting with new hires and internal stakeholders.
• Strong skills in Microsoft PowerPoint, Word, Excel, and Outlook.

Additional Skills & Qualifications

• Experience with HR, recruiting, and/or onboarding in a professional setting.
• Experience working daily with applicant tracking systems (ATS) and human resources information systems (HRIS).
• Familiarity with Greenhouse and Workday is a plus.
• Experience providing administrative support in an HR or office environment.
• Ability to collaborate effectively with HR team members, people managers, and cross-functional partners.
• Comfort working in an environment that supports ambitious long-term goals and innovative technologies.
• Willingness to work overtime and weekends occasionally when business needs require.
• Interest in contributing to an organization focused on long-term exploration, innovation, and growth.
• Potential for the role to be extended or converted to a full-time position, depending on performance and business needs.

Work Environment

This role is fully onsite at company facilities in Bastrop, TX or the Los Angeles, CA area. You will work closely with HR, recruiting, and operations teams in a fast-paced, dynamic environment that supports frequent change and continuous improvement. The position may occasionally require overtime and weekend work to support peak hiring periods or special onboarding events. You will use standard office technology and tools, including Microsoft Office applications, applicant tracking systems, and HR information systems. The work setting emphasizes collaboration, responsiveness to new hires, and a strong focus on delivering a consistent and engaging onboarding experience.

Job Type & Location

This is a Contract position based out of Bastrop, TX.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Bastrop, TX.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in Bastrop,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.