Hiring Coordinator

Aston Carter; Arlington (VA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account

Job summary

Aston Carter is seeking a Hiring Coordinator in Arlington, VA to support a fast-paced recruiting team. The role focuses on scheduling interviews, coordinating travel for candidates, and maintaining candidate records.

You will communicate with candidates and hiring managers, ensuring timely updates and smooth processes. The ideal candidate is highly organized with strong written and oral communication skills, capable of adapting quickly to changing needs and contributing to a positive candidate

Qualifications

• 1+ years of experience in recruiting coordination or a similar role preferred, but no required.
• Proficiency with MS Word, Excel, and PowerPoint.
• Bachelor's degree.

Responsibilities

• Schedule interviews and phone screens, coordinating directly with candidates and hiring managers, and arrange travel for candidates when necessary.
• Update candidate records and job postings in recruiting systems and confirm new hires.
• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and provide candidate status updates in a weekly report.
• Coordinate post-interview debrief meetings and distribute debrief materials.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency.
• Assist in coordinating other recruiting activities as needed.

Skills

Excellent communication

Organizational skills

Adaptability

Customer focus

Education

Bachelor's degree

Tools

MS Word

MS Excel

PowerPoint

Job description

Job Description

Our Hiring Coordinator plays a vital role in supporting a fast-paced recruiting team. This position involves managing recruiting activities and building relationships with candidates, often serving as their first point of contact. The ideal candidate will be highly organized, possess excellent communication skills, and have the ability to adapt quickly to changing circumstances. This role offers a fantastic opportunity to expand your experience in a leading recruiting organization.

Responsibilities

• Schedule interviews and phone screens, coordinating directly with candidates and hiring managers, and arrange travel for candidates when necessary.
• Update candidate records and job postings in recruiting systems and confirm new hires.
• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and provide candidate status updates in a weekly report.
• Coordinate post-interview debrief meetings and distribute debrief materials.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency.
• Assist in coordinating other recruiting activities as needed.

Essential Skills

• 1+ years of experience in recruiting coordination or a similar role preferred, but no required.
• Proficiency with MS Word, Excel, and PowerPoint.
• Bachelor's degree.

Additional Skills & Qualifications

• Excellent customer focus, attention to detail, and organizational skills.
• Strong oral and written communication skills.
• Ability to thrive in a fast-paced, dynamic environment.

Work Environment

The role operates within a dynamic and fast-paced recruiting organization. You will frequently interact with both internal and external clients and candidates, requiring adaptability and strong communication skills. The environment is one that values organizational excellence and the ability to manage multiple tasks efficiently.

Workplace Type

The role operates within a dynamic and fast-paced recruiting organization. You will frequently interact with both internal and external clients and candidates, requiring adaptability and strong communication skills. The environment is one that values organizational excellence and the ability to manage multiple tasks efficiently.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay And Benefits

The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 26, 2026.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay And Benefits

The pay range for this position is $26.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Arlington, VA.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in Arlington,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.