Onboarding Consultant

Kestra Financial; Austin (TX); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Competitive pay

401(k) and health insurance

Supportive environment

Growth opportunities

Tuition reimbursement

Job summary

Kestra Financial is seeking an Onboarding Consultant to manage the smooth transition of new financial advisors and their teams to Kestra. You will serve as the project lead, coordinating with 5–8 onboarding firms to deliver a seamless, referrable experience.

Responsibilities include weekly meetings, guiding registrations from LOI to graduation, educating reps on policies, and tracking progress in Salesforce and SharePoint. Strong communication and independent judgment are essential.

Qualifications

• Bachelor's degree in a business-related field is preferred.
• 3 years' experience in the financial services industry or equivalent.
• Strong communication and time-management skills.
• Ability to work independently and manage projects efficiently.

Responsibilities

• Manage onboarding transitions for 5–8 firms as project lead.
• Host weekly Zoom meetings to drive engagement and progress.
• Ensure registration tasks from LOI to graduation are completed.
• Educate reps on Kestra policies and procedures.
• Leverage Salesforce to track tasks across teams.
• Oversee SharePoint files for transparency across the team.
• Resolve operational issues with internal departments as needed.
• Collaborate with Technology Solutions to ensure tool access for advisors.
• Provide status updates to Head of Onboarding.
• Collect advisor feedback to identify process improvements.
• Facilitate post-registration training with Advisor Education.
• Demonstrate critical thinking and proactive problem solving.
• Educate on best practices for client notes, books, and records.
• Coordinate with internal and external partners (Redtail, Albridge, eMoney).
• Support account setup and transfer documentation processing.
• Monitor assets under management and transfers to meet goals.
• Collaborate with other Onboarding Consultants on shared goals.
• Participate in special projects as assigned.

Skills

Communication

Time management

Customer service

Analytical skills

Presentation skills

Project management

Detail oriented

Independent judgment

Education

Bachelor's degree

Tools

Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Explore Life at Kestra

Kestra Holdings Website: https://www.kestrafinancial.com/

Kestra Financial is a wealth management platform dedicated to empowering independent financial professionals—including traditional and hybrid RIAs—to grow their businesses and deliver exceptional client service. We combine advanced business management technology with personalized consulting to provide unmatched scale, efficiency, and support. Our advisor-focused culture is built on innovation and advocacy, enabling advisors to offer comprehensive securities and investment advisory solutions to their clients

Lead with Purpose. Partner with Impact

This position is responsible for managing and overseeing the successful transition of new financial advisors and their teams to Kestra Financial Inc.

What You'll Do

• Partner with 5-8 onboarding firms, serving as project manager and primary point of contact to ensure the efficient and timely transition of their book of business, while delivering exceptional customer satisfaction and a seamless, referrable experience
• Host weekly Zoom meetings with assigned onboarding firms to drive engagement, address transition topics, answer questions, and ensure continued progress.
• Ensure all required registration tasks for all producers and staff are completed, overseeing the entire process from signed Letter of Intent to graduation to service team.
• Educate representatives and their staff on the policies and procedures of working with Kestra.
• Leverage Salesforce to track and complete internal tasks for each firm, ensuring timely progress and completion of both personal and cross-departmental tasks.
• Oversee firm-related electronic files in SharePoint to ensure transparency and seamless access for all team members.
• Address and resolve any technical, operational, or procedural issues that arise during the transition – working with other departments and internal teams, as needed
• Work closely with Technology Solutions team to resolve system integration problems and ensure advisors and their teams have full access to necessary tools and resources.
• Track the progress of onboarding and transition activities, providing regular updates to Head of Onboarding on the status of each transition
• Collect feedback from financial advisors to assess satisfaction levels and identify areas for process improvement
• Address post-registration transition concerns, facilitating any additional training with Advisor Education team or resources needed.
• Demonstrate strong critical thinking skills by asking critical questions, anticipating challenges and future needs, and finding solutions.
• Educate advisors and their team on best practices including but not limited to taking great client notes, maintaining books and records, ways to reduce NIGOs, etc.
• Facilitate introductions and relationships with internal departments (Wealth Consulting, Technology Solutions, Business Consulting, Producer Comp, Supervision, etc.) as well as preferred external partners (Redtail, Albridge, eMoney)
• Collaborate with operational teams to ensure the efficient and accurate processing of account setup and transfer documentation after registration.
• Monitor and report on the progress of assets under management and account transfers, as well as the number of NIGOs - adjusting strategies as necessary throughout the transition to ensure targeted goals are met.
• Collaborate effectively with other Onboarding Consultants to achieve shared goals and drive project success.
• Special projects as determined by manager.

What You'll Bring

• Bachelor's degree in a business-related field preferred.
• 3 years' experience in the financial services industry.
• Excellent communication (verbal and written) and time management skills.
• Strong customer service and analytical skills
• Intermediate financial services industry knowledge and/or experience
• Must routinely exercise independent judgment and be able to work independently.
• Must possess intermediate (or better) computer skills (Outlook, Word, Excel, and Power Point)
• Strong presentation skills.
• Must be able to manage projects efficiently and effectively, as well as meet established deadlines.
• Must be very detail oriented and be able to work in a fast-paced environment.

Certifications and Licenses

• Series 7, 65/66 preferred.
• Life, Health & HMO Agent license a plus.

Internal Application Policy

Internal applicants must be in good standing and have a minimum of 1 year of service with Kestra. Internal applicants must also have a minimum of 1 year service in current role unless approved by EVP.

Benefits to support you

• Competitive pay and benefits with a large employer (over 1600 employees nationwide)
• 401(k), health insurance, and a competitive benefits package
• Work in a supportive, collaborative environment committed to professional excellence
• Help clients navigate meaningful financial decisions with confidence
• Opportunities for training, development, and long-term growth within the firm
• Tuition reimbursement for qualified expenses

Kestra Values

Our Mission is Powering Financial Independence, enabling the growth and success of investing clients and the advisors who serve them. We do that by living our values: Serve, Make it Happen, and One team.

Explore Life at Kestra

Kestra Holdings Website: https://www.kestrafinancial.com/

Careers Portal: https://jobs.dayforcehcm.com/en-US/kestra/KESTRACAREERSITE

LinkedIn: https://www.linkedin.com/company/kestra-financial

Disclosure

• You acknowledge that if hired, Kestra Financial, Inc. may, obtain and use background information concerning your credit, character, general reputation, personal characteristics, work habits, performance and experience for evaluation for your potential employment.
• It is the policy of Kestra Financial to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender, identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Kestra Financial prohibits any such discrimination or harassment.