Onboarding Associate

medelitellc; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Life Insurance

Disability insurance

Paid Time Off

Commuter Benefits

401k

Job summary

MedElite is seeking an Onboarding Associate to create a welcoming, efficient process for new hires while ensuring regulatory compliance. You will handle paperwork, background checks, certifications, and credentialing submissions for healthcare providers in facilities.

You will collaborate with internal teams, review credentials, and facilitate onboarding orientation sessions covering company policies, benefits, technology tools, and departmental procedures.

Qualifications

• Minimum of 2 years of experience in onboarding, HR, or similar role in healthcare.
• Knowledge of healthcare regulations, certifications, and compliance requirements (e.g., HIPAA, OSHA).
• Experience with onboarding processes, credentialing, and regulatory compliance workflows.

Responsibilities

• Manage all aspects of onboarding for new hires, including paperwork, background checks, and certifications.
• Coordinate with onboarding team for smooth transitions.
• Assign access and resources in internal systems based on role.
• Assist office manager with inventory and supplies distribution.
• Communicate timelines to external parties through Regional Director Team.
• Streamline submission of Collaborative Agreements and credentialing packets.
• Verify credentials, licenses, certifications, and documents.

Skills

Organizational skills

Communication

MS Office/HRIS

Confidentiality

Detail-oriented

Medical staffing experience

Benefits & payroll knowledge

ATS onboarding software

Tools

Microsoft Office Suite

HRIS systems

ATS software

Onboarding software

Job description

About MedElite

Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.

Position Details

As an Onboarding Associate at MedElite, you will play a crucial role in creating a welcoming and efficient onboarding experience for new hires while ensuring compliance with regulatory standards. You will manage all aspects of the onboarding process, ensuring the timely completion of necessary paperwork, background checks, certifications, and compliance requirements. Additionally, you will review and process credentialing applications for healthcare providers in facilities, submitting credentialing packets and ensuring their approval.

Credentialing Responsibilities

• Review and process credentialing applications for healthcare providers in facilities.
• Submit the credentialing packet to facilities and ensure they get approved.
• Ensure compliance with regulatory standards and accreditation requirements.
• Maintain accurate and up-to-date provider files and databases.
• Collaborate with internal teams to resolve any credentialing issues or discrepancies.
• Communicate with providers and external organizations to obtain necessary information.

Onboarding Responsibilities

• Manage all aspects of the onboarding process for new hires, ensuring timely completion of necessary paperwork, background checks, certifications, and compliance requirements.
• Coordinate with the onboarding team for seamless new hire transitions.
• Assign access and resources to our internal systems based on role.
• Assist the office manager with managing the inventory and distribution of supplies.
• Communicate timelines to external parties through the Regional Director Team.
• Streamline the submission of Collaborative Agreements.
• Verify and validate provider credentials, licenses, certifications, and other required documentation.
• Develop and facilitate onboarding orientation sessions, ensuring new hires are educated on company policies, benefits, technology tools, and departmental procedures.

Qualifications

Experience: Minimum of 2 years of experience in onboarding, human resources, or a similar role within a medical or healthcare setting.

Knowledge: Familiarity with healthcare regulations, certifications, and compliance requirements (e.g., HIPAA, OSHA).

Skills:

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Ability to handle sensitive information with confidentiality.
• Detail-oriented and able to manage multiple tasks simultaneously.
• Experience in medical staffing, healthcare management, or a similar environment.
• Knowledge of employee benefits and payroll systems.
• Familiarity with applicant tracking systems (ATS) and onboarding software.

Benefits

• Health
• Dental
• Vision
• Company Sponsored Life Insurance
• Short and Long term Disability
• Paid Time Off
• Commuter Benefits
• 401k

Salary Range: $60,000 - $70,000

EEO/AAP Statement

MedElite is an equal opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affinitive Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.