Onboarding and Compliance Coordinator

business; New York (NY); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Compliance Coordinator to ensure smooth onboarding and ongoing compliance support for workers. This remote position requires expertise in handling sensitive information and managing compliance tasks effectively. Ideal candidates will have strong communication skills and a background in regulated environments. The role offers substantial benefits, including uncapped PTO and a 401(K) plan.

Benefits

100% employer-covered insurance premiums

Work-from-home stipends

Uncapped PTO

401(K) through Fidelity

Qualifications

• 2+ years in a highly regulated environment preferred.
• Comfortable handling sensitive information.
• Excellent writing and communication skills essential.

Responsibilities

• Primary point of contact for new hires during onboarding.
• Conduct worker terminations from failed checks.
• Assist Compliance Manager with regulatory compliance.

Skills

Communication

Confidentiality

Process Improvement

Education

Bachelor's Degree

Tools

Google Suite

Asana

Slack

ZenDesk

Jira

Job description

As a Compliance Coordinator, you will operate in a high trust, high empowerment environment, ensuring worker onboarding goes smoothly and efficiently, providing ongoing compliance support to active workers, addressing client requests, and identifying improvements that will help the compliance team best serve our workers and clients.

As a Onboarding & Compliance Coordinator, you’ll work on :

• Pre-Employment Screens and Onboarding support : Serve as the primary point of contact for new hires during the onboarding process, addressing any questions or issues that arise.Handle pre-employment screens for safety-sensitive positions and roles requiring thorough verifications (e.g., education, employment, credit reports) and ensure new hires receive all necessary information to complete pre-employment screensMonitor report statuses, conduct candidate follow-ups, and provide timely updates to clients.Ensure new hires complete mandatory training within required timeframes.
• Communication and Reporting : Inform clients / account managers promptly about failed pre-employment requirements and initiate pre-adverse actions.Collaborate with the worker Experience and Account Management teams to facilitate a seamless onboarding process.
• Compliance Processes : Assist the Compliance Manager in creating communications related to different compliance requirements.Adjudicate background check reports and escalate sensitive reports to the Compliance Manager when necessary.
• Worker Terminations : Conduct worker terminations resulting from failed pre-employment or periodic background checks.
• Audit and Monitoring : Support the Compliance Manager in centralizing audit data.Conduct periodic checks, monitor the status of reports, and update the Account Management team and clients accordingly.Add workers to the ongoing driving monitoring program and assist in alerts management.
• Regulatory Compliance : Ensure all necessary documents for FMCSA regulated jobs are compliant.Contribute to ongoing updates as per 49 CFR 391 requirements.
• Collaboration with Engineering / Product : Work closely with the Engineering and Product teams to escalate report synchronization errors and provide input for new product features.
• Special Projects : Manage and contribute to special projects as needed.
• Process Improvement : Contribute to the improvement, creation, and implementation of processes and best practices for the Compliance team.

Requirements

• 2+ years working in a highly regulated environment preferred but not required
• Bachelor’s Degree, or equivalent professional experience
• Comfortable handling sensitive and confidential information
• Comfortable working in a fast paced environment
• Excellent writing and communication skills is critically important
• Basic understanding of Front, Asana, Slack, ZenDesk, Jira, or similar business collaboration and task assignment tools
• Familiarity with Google Suite (Sheets, Slides, Docs) and Adobe Acrobat
• Familiarity with FMCSA is a plus

HireArt offers a benefits package that includes :

• 100% employer-covered insurance premiumsHealth, Dental, and Vision insurance for worker, spouse, and childrenLife and disability insurance
• Work-from-home stipends, including : Workspace / home office set-upCompany supplied Apple laptopPhone / internet stipendLunch / snacks
• Uncapped PTO, including paid office holidays
• 401(K) through Fidelity

This is a remote, full-time, permanent position with HireArt and is open to candidates who reside and are authorized to work in the United States and able to work during Eastern Time Zone business hours. Unfortunately, we're unable to offer sponsorships or do corp-to-corp.

HireArt values diversity and is an Equal Opportunity Employer, which is why we are interested in every qualified candidate, regardless of their background, how they identify, or their inclusion in any protected class.