On-Site Records & Administrative Specialist (OCR & Filing)

DarkStar Intelligence LLC.; Lakewood (CO); In loco; USD 38.000 - 60.000; Tempo pieno

Descrizione del lavoro

FDA is actively seeking an on-site Record Management/Administrative Support Specialist to support electronic submission, notification, and retention of analytical worksheet records within the FDA/HFP/OLOAS/ORTS framework.

Responsibilities include scanning, OCR conversion, file organization, meeting coordination using Outlook and WebEx, travel estimates, and general administrative support for laboratory operations in a full-time, on-site role in Lakewood, CO.

Competenze

• High School Diploma is required.
• U.S. Citizen required.
• HSPD-12 background check is required.
• Proficient with Adobe tools, Microsoft Word, Excel, and PowerPoint.
• Knowledge of SharePoint, Microsoft Outlook, and WebEx.

Mansioni

• Prepare records for scanning and/or conversion; OCR format for searchability.
• Verify quality of scanned images and correct page order with a quality factor checklist.
• Store electronic files in an electronic repository and maintain inventory of documents.
• Organize and cleanup electronic files; label hard copies; index stored boxes; retrieve worksheets from repository.
• Lift and move boxes up to ~15 lbs as needed for off-site storage.
• Maintain inventory of hardcopy and digital records; follow retention schedules.
• Arrange onsite shredding services with a government supervisor present.
• Maintain destruction records and provide copies upon request.
• Schedule meetings using Microsoft Outlook and WebEx; take attendance and track action items.
• Prepare travel estimates per Government regulations; provide admin support including filing and mail handling.
• Retrieve laboratory supplies and organize inventory; assist with audits.

Conoscenze

Administrative support

Formazione

High School Diploma

Strumenti

Adobe tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Microsoft Outlook

WebEx

Descrizione del lavoro

FDA is actively seeking an on-site Record Management/Administrative Support Specialist to support electronic submission, notification, and retention of analytical worksheet records within the FDA/HFP/OLOAS/ORTS framework.

Responsibilities include scanning, OCR conversion, file organization, meeting coordination using Outlook and WebEx, travel estimates, and general administrative support for laboratory operations in a full-time, on-site role in Lakewood, CO.