(On Site) Payroll Specialist - Baxter Shared Services - Based in Omaha

Baxter Shared Services; Omaha (NE); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible schedule

On-site work

Comprehensive benefits

Job summary

Baxter Shared Services in Omaha, NE is seeking a Payroll Specialist to process multi-location payroll with accuracy and confidentiality. You will serve as a trusted payroll resource for employees, managers, and dealership leadership by providing exceptional service and ensuring compliance.

The role uses Paylocity, conducts audits, garnishments, and collaborates with HR on benefits and new hires. This is an on-site position with a flexible schedule after proficiency and one day remote option.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2+ years of payroll experience preferred.
• Experience with multiple payroll systems is a plus (ADP, Paycom, UKG).
• Must maintain confidentiality and handle multiple projects and deadlines.

Responsibilities

• Perform timely and accurate payroll data entry and maintenance in Paylocity.
• Provide payroll support to employees, managers, and leadership.
• Administer garnishments in compliance with laws.
• Process manual checks, stop payments, reversals, and retroactive adjustments.
• Audit time and attendance records and resolve discrepancies.
• Collaborate with HR on payroll-related requests.

Skills

Payroll processing

Paylocity

Customer service

Data confidentiality

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

ADP

Paycom

UKG

Job description

Description

• This is an on site role. Must be based in the metropolitan area of Omaha, Nebraska.

Do you want to help transform the auto industry? Come let Baxter Shared Services show you just how Remarkable you can be!

At Baxter Shared Services, our mission is to create a powerhouse of high-impact teams and leaders, deliver an exceptional and unforgettable experience for every guest every time, elevate and grow our manufacturer brands in our markets, and operate with discipline and focus to achieve operational and financial success. We are challenging the norm when it comes to both the car buying process and the employee experience, and as a Baxter Shared Services teammate, you will play a direct role in that mission.

We value individuals who:

• Stay curious by seeking different perspectives, learning constantly, and adapting quickly
• Make it matter by maximizing impact and focusing on what matters most
• Win together by operating with a team first perspective
• Be caring by genuinely caring for and supporting others
• Act with courage by choosing courage over comfort in their decisions and actions, even when it is hard to do.

At Baxter Shared Services we encourage and support career development, job opportunities across multiple professions, an inclusive culture where everyone is a leader (from entry level up to general management), and an almost obsessive focus on the employee and guest experience. Combine that with market-leading benefits and opportunities across multiple states, and we think you’ll agree that YOU BELONG AT BAXTER SHARED SERVICES!

Your Purpose as a Payroll Specialist:

The Payroll Specialist processes multi-location payroll with a high degree of accuracy, confidentiality, and attention to detail. Serves as a trusted payroll resource for employees, managers, and dealership leadership by providing exceptional customer service, resolving payroll inquiries, and ensuring compliance with company policies and federal and state laws.

In Your Role:

• Performs timely and accurate payroll data entry and maintenance within Paylocity, including employee changes, timekeeping adjustments, historical corrections, and payroll-related updates while ensuring data integrity.
• Provides exceptional customer service and support to employees, managers, and dealership leadership regarding payroll inquiries, pay plans, commissions, bonuses, garnishments, and other payroll-related matters.
• Administers employee garnishments in compliance with applicable federal, state, and local regulations.
• Processes manual checks, stop payments, voids, direct deposit reversals, and retroactive pay adjustments in accordance with established procedures.
• Performs payroll audits and reviews before and after payroll processing to identify errors, discrepancies, compliance risks, and payroll exceptions. Researches findings, resolves issues, and ensures payroll accuracy and compliance with company policies and applicable laws.
• Reviews and audits time and attendance records, partnering with managers and controllers to resolve missing punches, timecard discrepancies, minimum wage exceptions, and other payroll-related issues.
• Collaborates with dealership leadership regarding payroll-related requests, including pay plans, commissions, bonuses, and other compensation matters.
• Assists with employment verification requests and maintains payroll records through document scanning, filing, and organization.
• Partners with Human Resources on benefits administration, new hire processing, and employee data maintenance.
• Identifies payroll process improvement opportunities and escalates concerns or compliance risks to management as appropriate.
• Performs additional duties, special projects, and responsibilities as assigned.

Requirements

Basic Qualifications:

• Must be at least 18 years of age and have a valid driver’s license to operate a motor vehicle
• Bachelor’s degree or equivalent experience required.
• Previous Paylocity experience preferred.
• Must maintain confidentiality, ability to handle multiple projects, ability to meet deadlines and deliver excellent customer service skills.

Additional Qualifications:

• 2+ years of payroll experience preferred.
• Experience with multiple types of payroll systems is a plus (e.g., ADP, Paycom, UKG).
• Demonstrated experience with audits, garnishments, and hands-on payroll processing.

Your Well-Being:

• Competitive Pay: Commensurate with experience
• Flexible Work Schedule: Monday - Friday: Flexible hours between 7am-6pm; 1-day remote work upon demonstrating proficiency in the role
• Comprehensive Benefits Offering: Market-leading medical plans including PPO, HSA, and FSA options; Multiple Dental (includes orthodontics) and Vision plans; Varying Vacation and Sick Leave available Day 1; 4 Week-Paid Parental Leave available Day 1; 401(k) Match with 100% vesting after 1 year and immediate eligibility at age 18; Short- and Long-Term Disability options; Accident and Critical Illness Plans; Basic Life, Pet, Legal, & Identity Insurance
• Training and Development Opportunities for All Employees
• Extensive Employee Discounts: Vehicle purchases, parts, service, hotels, travel, and more
• Educational Reimbursement: General and specialized technical automotive degrees
• Employee Assistance Programs
• Paid Holidays: New Year’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Thanksgiving, Christmas Eve, & Christmas Day

Baxter Auto Group

Baxter Auto Group is one of the nation's leading automotive retail groups, serving the metro areas of Omaha, Lincoln, Kansas City, Colorado Springs, and Madison. The company operates 20 dealerships and represents eight of the nation's top automotive brands, including Ford, Lexus, Toyota, Audi, Volkswagen, Honda, Subaru, and Mercedes-Benz.

Baxter Auto believes its exceptional employees truly distinguish the company in the marketplace. It continually invests in maintaining a remarkable employee experience, including industry-leading benefits, a flexible work-life balance, and an experience centered around four key pillars: purpose, growth, well-being, and belonging.

Employment with Baxter is contingent upon applicants’ successful completion of the background check process and drug screening test. Baxter embraces equal employment opportunity. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. Baxter is an equal opportunity employer and does not discriminate on the basis of race, religion, national origin, sex, gender, gender identity, sexual orientation, marital status, protected veteran status, disability, age, or any other legally protected status. In addition, Baxter will provide reasonable accommodation for qualified individuals with disabilities. If you are unable or limited in your ability to submit an application because of a disability, please contact us at [phone], option #4 to request accommodation.