On-Site Legal Secretary — Community Associations

Stark & Stark P C; Hamilton (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Stark & Stark in Hamilton, NJ seeks a Legal Secretary for our Community Associations practice in a full-time, on-site role. You’ll work closely with attorneys, clients, and other professionals to deliver excellent work on behalf of our clients.

Responsibilities include drafting and finalizing legal documents, managing filings and correspondence, maintaining organized electronic case files, and supporting billing and administrative tasks.

Qualifications

• The right candidate will have at least two years of law firm experience.
• Legal secretarial or comparable legal administrative experience in Community Associations matters is a plus.
• Knowledge of Filevine, NetDocuments and Rippe is a plus.
• Comprehensive knowledge of Microsoft Office is a must.

Responsibilities

• Prepare, revise, proofread, and finalize a wide range of legal documents, correspondence, forms, templates, governing documents, and filings for attorney review and approval.
• Provide administrative and legal support to attorneys in the Community Associations practice, helping manage a fast-paced workflow involving homeowner, condominium and cooperative association matters.
• Professionally answer and handle phone calls and act as client liaison on practice matters.
• Maintain organized and accurate electronic case files, including document management, scanning, copying, filing, faxing and mailing.
• Coordinate and prepare materials for association-related filings and transactions, including annual reports, attorney registrations, e-recordings, governing-document books and online versions, and other practice-specific submissions.
• Assist with billing inquiries, expense-related submissions, settlement or disbursement documentation, and follow-up activities as needed.
• Handle other responsibilities as directed.

Skills

Law firm experience

Microsoft Office

Detail oriented

Tools

Filevine

NetDocuments

Rippe

Job description

Stark & Stark in Hamilton, NJ seeks a Legal Secretary for our Community Associations practice in a full-time, on-site role. You’ll work closely with attorneys, clients, and other professionals to deliver excellent work on behalf of our clients.

Responsibilities include drafting and finalizing legal documents, managing filings and correspondence, maintaining organized electronic case files, and supporting billing and administrative tasks.