On-Site Events Lead: VIP & Vendor Mastery

Southall; Franklin (TN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation package

Medical, dental, vision insurance

Weekly pay

401k matching

Job summary

Southall is seeking an Event Coordinator to oversee on-site event logistics, liaise with clients, and manage vendor relations. The role includes ensuring proper load-in/strike, coordinating group room blocks, and maintaining detailed event documentation.

Responsibilities include coordinating VIPs, preparing BEOs, and supporting post-event turnover, with opportunities for internal event planning during quieter periods. Strong communication and organizational skills are essential.

Qualifications

• Experience as a departmental trainer or supervisor preferred.
• Ability to walk for long periods (see job description) or similar physical requirements.
• Strong attention to detail and excellent customer service.
• Experience using Microsoft Outlook and Excel preferred.

Responsibilities

• Oversee on-site event logistics and vendor management.
• Serve as client-facing liaison and on-site coordinator for seamless execution.
• Manage room blocks, reservations, and group rooming lists in the PMS.
• Coordinate VIP accommodations and special guest arrangements.
• Prepare Banquet Event Orders and diagrams for vendors.
• Support post-event turnover and vendor communications.

Skills

Customer service

Attention to detail

Leadership/Training

MS Outlook & Excel

Education

High School diploma or GED

Tools

Microsoft Outlook

Excel

Job description

Southall is seeking an Event Coordinator to oversee on-site event logistics, liaise with clients, and manage vendor relations. The role includes ensuring proper load-in/strike, coordinating group room blocks, and maintaining detailed event documentation.

Responsibilities include coordinating VIPs, preparing BEOs, and supporting post-event turnover, with opportunities for internal event planning during quieter periods. Strong communication and organizational skills are essential.