On-Site Event Sales Coordinator

The Hills of Lakeway; Lakeway, Austin (TX, TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Disability insurance

401(k)

Paid time off

Job summary

Event Sales Coordinator at The Hills of Lakeway, Austin, TX, US, is a full-time on-site role within Invited’s club operations. The position focuses on coordinating event sales, supporting proposals, and maintaining client communications to drive yearly event sales goals.

You will work closely with the Event Sales Manager and Director, handle client inquiries, update records, and assist with logistics, floor plans, and post-event documentation.

Qualifications

• 1 year of customer-facing or sales support experience in hospitality or events.
• High school diploma or equivalent.
• College coursework in hospitality, marketing, or related field.
• Basic understanding of marketing and prospecting strategies.
• Proficiency with Microsoft Office and event management software.
• Strong organizational and communication skills.

Responsibilities

• Assist the Event Sales Manager with the coordination and execution of event sales, including managing event details, logistics, and client communication.
• Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.
• Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
• Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.
• Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.
• Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
• Manage event supplies and inventory, coordinating with vendors as needed.
• Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.
• Participate in regular sales and event meetings, providing updates on event status and client interactions.
• Provide general administrative support to the Event Sales Manager and Director as needed.

Skills

Customer service

Hospitality

Event coordination

Marketing basics

Microsoft Office

Event management software

Education

High school diploma

College coursework in hospitality

Marketing coursework

Tools

Computer Keyboard

Telephone

Copier

Office supplies

Job description

Event Sales Coordinator at The Hills of Lakeway, Austin, TX, US, is a full-time on-site role within Invited’s club operations. The position focuses on coordinating event sales, supporting proposals, and maintaining client communications to drive yearly event sales goals.

You will work closely with the Event Sales Manager and Director, handle client inquiries, update records, and assist with logistics, floor plans, and post-event documentation.