On-Site Event Manager

Housing Works; New York (NY); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Healthcare plans

PTO up to 30 days

Educational benefit

Job summary

Housing Works is seeking an On-Site Event Manager to oversee private events at the Bookstore. You will be the primary point of contact for logistics, vendor coordination, and execution from setup to breakdown.

The role requires strong leadership, experience in event management, and compliance with health and safety standards. Shifts typically run 3pm–12am, with benefits including healthcare plans and PTO.

Qualifications

• High School Degree or equivalent.
• Experience in event management and execution.
• TIPS or equivalent NYC alcohol awareness certification, required.
• NYC Food Protection Certificate preferred.
• Knowledge of Square or other POS system preferred.
• Typical shifts are 3pm-12am.

Responsibilities

• Oversees and executes private events held at the Bookstore.
• Responsible for logistical aspects of event management, production and execution.
• Oversees vendors and per diem staff to ensure smooth operation from setup to breakdown.
• Attends meetings with clients to prepare for events.
• Gathers information with Sales Associate for each event.
• Maintains a safe event space adhering to health standards.
• Complies with regulations and assists with staffing and timecard approvals.
• Supports annual reviews and policy training for per diem staff.
• Organizes event storage areas and tracks equipment maintenance.
• Maintains inventory of beverages and event equipment.

Skills

Event management

Logistics coordination

Team leadership

Education

High School Diploma

Tools

Square POS

Job description

• Pay or shift range: $32 USD to $35 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Compensation Range: $33/hr - $35/hr commensurate with experience

Benefits:
We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and text books.

Overview:

The On-Site Event Manager will be responsible for the management and execution of Private Events held at the Housing Works Bookstore. Acting as the point-person for all logistical aspects of the event, this position requires a reliable individual with strong leadership skills.

Responsibilities:

Primary job responsibilities include:

• Oversees and executes private events held at the Bookstore
• Responsible for logical aspects of event management, production and preparation, and execution of events
• Oversees vendors and per diem event staff to ensure that all aspects the private event runs smoothly from setup to breakdown
• Attends relevant meetings with private events clients to prepare for events
• Works with Private Events Sales Associate to gather all relevant information for each event
• Maintains a safe event space by strictly adhering to Department of Health standards
• Comply with all other legal, insurance, health, and safety regulations
• Assists with staffing, training and managing per diem staff
• Assists with timecard and tip approval for all per diem staff
• Assists with executing annual reviews for per diem staff and ensuring understanding and compliance of policies and procedures

Secondary job responsibilities include:

• Organize and maintain events storage areas, facilities and storage upkeep
• Track and follow-up on all equipment and facilities maintenance
• Maintain accurate inventory of beverage product, and events equipment
• Maintain and communicate a continuous and recognizable standard of event execution, services and goods

Other functions are required with this position include:

• Participate in at least four direction action per year aimed at ending the twin crises of homelessness and HIV/AIDS
• Know the Housing Works mission statement and be able to inform and discuss with customers, volunteers, and donors
• Embody the Housing Works values of Stronger Together, High Performance, Membership, and All In
• Other duties as assigned

Requirements:

• High School Degree or Equivalent
• Experience in event management and execution
• TIPS, or equivalent New York State alcohol awareness certification, required
• NYC Food Protection Certificate preferred
• Knowledge of Square or other POS system preferred
• Typical shifts are 3pm-12am

Housing Works was founded in 1990; With a long-term commitment to AIDS advocacy. Housing Works established New York State’s first harm reduction-based, OASAS-licensed outpatient drug treatment program. Other services include Health Home care management, behavioral health, and syringe exchange programs. A pioneer in the social entrepreneurship movement, Housing Works operates 10 high-end thrift shops in Manhattan and Brooklyn and a much-loved Bookstore Cafe in Soho. For more information, visit www.housingworks.org

Housing Works fights for funding and legislation to ensure that all people living with HIV/AIDS have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services.

Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Housing Works complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Housing Works also does not request prior salary information during the hiring process. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.