On-Site Client Services & Operations Specialist

Moneta; Mission Woods (KS); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid holidays

PTO

Medical insurance

Disability insurance

Life insurance

401k match

Profit-sharing bonus

Parental leave

Referral bonus

Wellness programs

Job summary

Moneta, a fiduciary, independent Registered Investment Advisor, seeks a Client Service Administrator to support client teams with administrative tasks and process improvements in Mission Woods, KS.

You will coordinate client paperwork, schedule meetings, manage office operations, payroll and vendor reporting, and assist with client travel and events, contributing to a high level of service and efficiency.

Qualifications

• Familiarity with Microsoft Office products preferred.
• Must be available to work fully on-site.
• Must be authorized to work in the United States.

Responsibilities

• Support Client Service Managers and Advisors with administrative preparation for client review meetings
• Enhance overall client experience by incorporating efficiencies in processes and workflow, monitoring for areas of improvement
• Assist in coordinating client paperwork such as new account forms, statements, signature forms, and reports
• Support daily office operations including scheduling meetings, managing mail, client file organization, and maintaining supply orders
• Manage bill payments, prepare month-end expense reports, and track financial transactions including distributions and credit postings
• Coordinate client travel arrangements including itinerary preparation, flight research, and special accommodations
• Maintain client calendars, schedule appointments, and coordinate household maintenance services
• Process payroll, create invoices, and manage vendor reporting and documentation
• Handle customs forms, property management reports, and banking correspondence as needed
• Support special projects including property renovations and client-specific initiatives
• Provide marketing and branding assistance as needed
• Coordinate client and team events

Skills

MS Office

Job description

Moneta, a fiduciary, independent Registered Investment Advisor, seeks a Client Service Administrator to support client teams with administrative tasks and process improvements in Mission Woods, KS.

You will coordinate client paperwork, schedule meetings, manage office operations, payroll and vendor reporting, and assist with client travel and events, contributing to a high level of service and efficiency.