On-Site Administrative Assistant Silvercreek Association Management

Cosmotek College; Dublin (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Cosmotek College is seeking an Administrative Assistant (On-Site Community Association) to provide essential support for a residential community in Dublin, CA. This full-time position involves welcoming residents, managing communications, and coordinating office activities.

The ideal candidate will have strong organizational and communication skills, proficiency in Microsoft Office, and experience in property management. Benefits include 401(k), health and dental insurance, and paid time off.

Qualifications

• Prior administrative, office, customer service, or property management experience.
• Professional and customer-focused demeanor.
• Ability to manage multiple priorities and maintain attention to detail.

Responsibilities

• Welcome and assist residents, guests, and vendors.
• Answer phones, emails, and resident inquiries.
• Provide administrative support to the General Manager.
• Coordinate vendor appointments and service requests.
• Help ensure a professional, organized, and welcoming office environment.

Skills

Organizational skills

Communication skills

Customer service

Proficiency with Microsoft Office

Job description

Full job description

Administrative Assistant (On-Site Community Association)

Location: East Bay Area, CA (On-Site)
Position Type: Full-Time, Non-Exempt

Silvercreek Association Management is seeking a friendly, organized, and service-oriented Administrative Assistant to support a premier residential community in the East Bay. This position serves as the first point of contact for residents and plays a key role in supporting the day-to-day operations of the community and on‑site management team.

What You’ll Do

• Welcome and assist residents, guests, and vendors
• Answer phones, emails, and resident inquiries
• Provide administrative support to the General Manager
• Prepare community communications, notices, and newsletters
• Maintain records, files, and resident information
• Coordinate vendor appointments and service requests
• Assist with resident access controls, keys, and fobs
• Support board meetings, community events, and special projects
• Help ensure a professional, organized, and welcoming office environment

What We’re Looking For

• Prior administrative, office, customer service, or property management experience
• Strong organizational and communication skills
• Professional and customer‑focused demeanor
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple priorities and maintain attention to detail
• Experience in HOA, property management, or residential communities is a plus
• Bilingual (Spanish, Cantonese, or Mandarin) is a plus

At Silvercreek, we believe in fostering strong partnerships through proactive management, transparency, and unwavering commitment. We offer a supportive team environment, opportunities for growth, and the chance to make a meaningful impact in the communities we serve.

If you enjoy helping people, staying organized, and being part of a collaborative team, we’d love to hear from you!

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute

• Dublin, CA 94568 (Required)