OGC Assistant – Compliance & Intake

Latham & Watkins LLP; Lancaster (CA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Healthcare & Life Insurance

401k

Paid holidays & PTO

Well-being programs

Professional development

Employee discounts

Affinity groups

Job summary

Latham & Watkins LLP in Downtown Los Angeles seeks an OGC Assistant – Compliance & Intake to provide administrative support for intake compliance programs, triage ethics walls, and review engagement letters while protecting confidential information.

You will coordinate meetings and video conferences, manage Chrome River expense reports, and assist with documentation such as engagement letters and outside counsel guidelines. The role offers a hybrid schedule with in-office presence.

Qualifications

• A high school diploma or equivalent.
• A Bachelor's degree, preferably.
• Prior experience in a law firm or professional services firm, preferably.

Responsibilities

• Assist ethics walls program: implement, memo drafting, testing, and exception requests.
• Support engagement terms review and communication with attorneys and staff.
• Collect and catalog compliance documents from new business intake.
• Coordinate and track external affiliations; support office surveys and record-keeping.
• Provide admin support to the Compliance & Intake team: meetings, video calls, expense reports.
• Protect confidential and sensitive information.

Skills

Interpersonal skills

Written communication

Verbal communication

Customer service focus

Education

High school diploma or equivalent

Bachelor's degree, preferably

Tools

Chrome River

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The OGC Assistant – Compliance & Intake is an integral part of Latham’s Office of the General Counsel (OGC) team.This role will be responsible for working within the OGC to provide administrative support for the multiple intake compliance programs administered by the local office, while triaging the ethics wall and engagement letter email inboxes to ensure timely responses to inquiries from firm stakeholders.This role will be located in our Global Services Office in Downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Assisting the firm's ethics walls program by implementing ethics walls, drafting certain ethics wall memos, addressing exception requests, testing updates to the ethics wall system, and assisting with other ad hoc ethics wall projects, as needed
• Assisting with administration and enforcement of the firm’s engagement terms policies, including reviewing engagement terms to identify issues and corresponding with attorneys and attorney support to address and resolve any inconsistencies, assisting with other ad hoc engagement letter projects as needed
• Collecting and cataloguing compliance documentation received as part of the new business intake process, including engagement letters, outside counsel guidelines, and waivers
• Assisting in the coordination and tracking of attorney external affiliation submissions for review and approval, while assisting with the preparation and delivery of office-wide surveys on a rolling basis and helping to update and maintain records of all affiliations in the firm’s database
• Providing administrative support to the Compliance & Intake team, including meeting and video conference arrangements, and Chrome River expense reports
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Exhibit well-developed and professional interpersonal skills including strong written and verbal communication skills, and ability to effectively interface with attorneys, management, and support staff
• Possess the ability to work in a team environment, across multiple offices, collaborate and interact effectively with OGC staff and other firm personnel, with a customer-service focus
• Demonstrate the ability to work independently in a wide variety of duties and seeking guidance or assistance from more senior staff as appropriate

And have:

• A high school diploma or equivalent,
• A Bachelor’s degree, preferably
• Prior experience in a law firm or other professional services firm, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

Pay Range

USD $65,000.00 - USD $75,000.00 /Yr.