Office Systems Specialist- VCIN

City of Chesapeake Virginia; Chesapeake (VA); On-site; USD 34,000 - 45,000; Full time

Job summary

The City of Chesapeake Virginia is seeking an Office Systems Specialist- VCIN to support the Police Department. The role is based in Chesapeake, VA, with a 40-hour work week and rotating shifts from 6am to midnight on all seven days.

Responsibilities include maintaining VCIN/NCIC entries, solving VCIN issues, and coordinating with courts while handling standard office tasks and radio communications. Multisystem familiarity and 18-hour service coverage are required.

Qualifications

• Requires high school diploma or GED / HSE.
• Minimum of one year of related full-time experience.
• Full Access VCIN operator certification within 30 days of hire.
• U.S. citizen or lawful resident for the past 10 consecutive years.
• Rotating schedules including weekends and holidays.
• This position is safety-sensitive and may require drug testing as per city policy.

Responsibilities

• Maintains the VCIN Units organized file system for VCIN/NCIC entries.
• Conducts problem resolution regarding VCIN issues; communicates with Courts on orders.
• Cross-checks and validates departmental VCIN entries; notifies and corrects issues.
• Performs routine office tasks: typing, filing, faxing, telephoning, scanning, copying.
• Operates portable radio to communicate with officers and deputies and transmits information.

Tools

VCIN/NCIC experience

Outlook

Microsoft Office

Job description

Please see Special Instructions for more details.

**Please Note: If you are selected for an interview, you will be required to complete a multi page in-depth personal history statement {PHS}.
Drug Screening: MARIJUANA**

In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented unless the position requires a commercial driver’s license (CDL) or is a sworn law-enforcement officer/deputy.

Position Information

Working Title of Vacant Position

Working Title of Vacant Position Office Systems Specialist- VCIN

Job Type

Full Time

Posting Type

Public

Number of Vacancies

Number of Vacancies 1

Department

POLICE

Division

POLICE SUPPORT

Requisition Number

2026334

Number of hours worked per week

40

Work Schedule

Operational: 7 days a week – {6am – midnight}Rotating Shift Work: Monday – Sunday

Work Site Location

Chesapeake, VA

Position Driving Requirement

N - Never

Pay Grade

GE04

Pay Basis

Semi-Monthly

Advertised Salary

$39,543/ annually
Actual starting salary based on qualifications and experience.

Job Description

Are you excited about being part of the administrative support team for our officers: Then come join our team at the Police Department and make a positive difference!

• Maintains the VCIN Units organized file system for all VCIN / NCIC entries. Enters information, property and people into the Virginia Criminal Information Network ( VCIN ).
• Conducts problem resolution regarding VCIN issues/problems. Works with Courts in regards to service and/or entry of protective orders.
• Cross-checks and validations on departmental VCIN entries. Accurately records, notifies, corrects and advises on all VCIN related problems discovered.
• Performs routine office tasks, such as typing, filing, faxing, telephoning, scanning records and copying. Must have the ability to work alone.
• Monitors and operates a portable radio to communicate with officers and sheriff’s deputies in the completion of wanted persons/item confirmation along with entries of same, printing of criminal history and driver transcript information and transmits relevant information to field units. Operator will follow Federal Communications Commission’s laws and department requirements.

Performs other related duties as assigned.

Required Qualifications

Vocational/Educational Requirement-Requires high school diploma or GED / HSE .
Experience-In addition to satisfying the vocational/education standards, this class requires a minimum of one year of related, full-time equivalent experience.
Special Certifications and Licenses-Requires a Full Access level VCIN operator certification within 30 days of hire. Must be a United States citizen or a lawful resident for the past 10 consecutive years.
Special Requirement-This job classification provides service to the community on an 18-hour basis during various hours of the day and night. In order to accommodate this 18-hour service, this job class is required to work on rotating schedules, which includes working weekends and holidays.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

Prior Law Enforcement experience; knowledge of VA State Codes, VCIN / NCIC experience with a minimum of Basic level certification. Experience with outlook and Microsoft software.

Job Open Date

10/01/2026

Job Close Date

10/08/2026

Open Continuous No

Special Instructions to Applicants

**Please Note: If you are selected for an interview, you will be required to complete a multi page in-depth personal history statement {PHS}.
Drug Screening: MARIJUANA**

In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented unless the position requires a commercial driver’s license (CDL) or is a sworn law-enforcement officer/deputy.

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands

Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Physical Demands

C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the time.O = Occasionally- Up to 1/3 of the time.R = Rarely- Less than 1 hour per week.N = Never- Never occurs.

Standing

Standing Occasionally- Up to 1/3 of the time.

Sitting Frequently- From 1/3 to 2/3 of the time.

Walking

Walking Occ…