Office Support Specialist

Strong & Hanni; Salt Lake City (UT); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Paid holidays

Generous 401(k) retirement

Paid vacation and sick time off

Health - Select Health plan

Paid dental

Paid life insurance

Paid parking or UTA pass

Job summary

Strong and Hanni Law Firm in Salt Lake City, UT is seeking an Office Support Specialist for our in-office role. This full-time position supports Attorneys, Paralegals, and staff with document production, bindery tasks, and daily office operations.

You will manage office supplies, coordinate courier services, and handle mail and document distribution. A reliable, insured vehicle is preferred for occasional errands in the Salt Lake Valley.

Qualifications

• Strong sense of urgency with attention to detail.
• Reliable, insured vehicle; mileage reimbursed.
• Excellent verbal, reading, and written communication.
• Proficient in MS Word and Excel; able to use Adobe software.

Responsibilities

• Support Attorneys, Paralegals, and Staff in document production and binding.
• Manage office supplies vendor relations and invoicing.
• Coordinate courier services and package deliveries.
• Handle mail sorting, scanning, and distribution; post office runs.
• Burn CDs and duplicate copies; assist with minor IT tasks.
• Maintain conference rooms and keep work areas clean.
• Assist with various office tasks as needed.

Skills

Prioritization

Communication

Organization

Physical ability

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Vehicle (insured)

Job description

Strong and Hanni Law Firm

Office Support Specialist

Strong and Hanni has an opening for an Office Support Specialist in our Salt Lake City, UT office. This position will provide full office support including completing copy center projects in a timely manner, collating, burning and duplicating CDs, making binders, mail and package delivery, etc. IT skills and knowledge are helpful. Seeking a candidate that is dependable, who has a consistent work schedule, a strong work ethic, and can work efficiently in a professional environment. This is a full-time, in-office position supporting our Salt Lake City, Utah office.

Established in 1888, Strong and Hanni is one of Utah's most respected and experienced law firms. Strong and Hanni is well known for its trial practice both in state and federal court along with its business and personal legal services including commercial litigation, corporate and commercial representation, general business, securities, tax, employment law, construction law, governmental liability, family law, product liability, professional liability and much more. Strong and Hanni with its 95 attorneys is proud of its service to its clients and its reputation in the legal community.

Duties and Responsibilities:

• Support Attorneys, Paralegals, and Staff in document production; print, collate, bind orders accurately and in a timely manner.
• Manage relationship with office supplies vendor, including placing orders and invoice reconciliation.
• Work with courier services and organize courier packages for delivery.
• Runner duties as needed delivering and picking up around the Salt Lake Valley. Mileage is reimbursed.
• Experience with business printers and copy machines. Ability to trouble shoot minor issues.
• Sort, scan, and distribute mail. Prepare outgoing mail and drop at the post office.
• Ability to burn CDs and make duplicate copies.
• Perform minor maintenance and cleaning duties around the office.
• Maintenance of conference rooms after meetings and office functions.
• Organize and keep surrounding work areas clean.
• All other job duties are required as assigned.

Qualifications:

• Must possess and demonstrate strong sense of urgency and have the ability to prioritize multiple requests with clear attention to detail.
• Must have a reliable, insured vehicle. Duties include delivering small packages/business-related paperwork, etc. Mileage is reimbursed.
• Excellent verbal, reading, and written communication skills.
• Proficient in Microsoft Office programs including Word and Excel. Adobe knowledge and general ability to work within adobe software programs.
• Willingness to assist firm operations wherever needed.
• Possess the ability to prioritize and be organized in a fast-paced setting.
• Must be able to stand, walk, climb, sit, drive, and lift up to 30 lbs

Expected Schedule: full-time, Monday through Friday, 7:45 am to 4:00 pm.

Benefits:

• Paid holidays
• Generous 401(k) retirement
• Paid vacation and sick time off
• Health - Select Health plan
• Paid dental
• Paid life insurance
• Paid covered parking or UTA pass