Office Support Specialist

Adecco US, Inc.; Cleveland (OH); On-site; USD 3,700 - 3,900; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Paid leave

Job summary

Adecco US, Inc. is seeking an Office Support Specialist to help run daily office operations, coordinate facilities needs, and support onboarding/offboarding processes at Mayfield Heights and Downtown Cleveland offices.

You will manage workspace utilization, assist with meetings and events, and ensure accurate records while interacting professionally with employees, executives, vendors, and partners. Proficiency in MS Office and ability to lift up to 50 pounds is required.

Qualifications

• Strong organizational and communication and problem-solving skills.

Responsibilities

• Support daily office operations and workplace services alongside the Facilities Manager.
• Act as the primary contact for employee workplace and facilities needs.
• Coordinate maintenance, repairs, inspections, vendors, and facility projects.
• Manage employee onboarding/offboarding workspace requirements and office moves.
• Oversee workspace utilization, seating, conference rooms, and office resources.
• Coordinate meetings, events, office supplies, purchasing, and inventory.
• Support workplace safety, emergency preparedness, and business continuity efforts.
• Provide backup support for reception, mailroom operations, and special projects.

Skills

Organizational skills

Communication skills

Interpersonal skills

Customer service

Problem-solving

Multitasking

Attention to detail

Judgment and discretion

Driving/travel between offices

Physical stamina

Tools

Outlook

Word

Excel

Teams

PowerPoint

Job description

Pay: $2 (25.96) 0-21Hr

Shift: 8am-5pm

Weekly paycheck

Dedicated Onboarding Specialist & Recruiter

Access to Adecco’s Aspire Academy https://www.adeccousa.com/about-adecco-staffing/adecco-programs-partnerships/aspire-academy/ with thousands of free upskilling courses

Responsibilities for Office Support Specialist include but are not limited to:

• Support daily office operations and workplace services alongside the Facilities Manager.


• Act as the primary contact for employee workplace and facilities needs.


• Coordinate maintenance, repairs, inspections, vendors, and facility projects.


• Manage employee onboarding/offboarding workspace requirements and office moves.


• Oversee workspace utilization, seating, conference rooms, and office resources.


• Coordinate meetings, events, office supplies, purchasing, and inventory.


• Support workplace safety, emergency preparedness, and business continuity efforts.


• Provide backup support for reception, mailroom operations, and special projects.

Analytics & Reporting

• Track and report workplace occupancy, office assignments, and utilization trends.


• Monitor maintenance issues, operational expenses, and efficiency opportunities.


• Develop reports, dashboards, and operational summaries for leadership.


• Recommend and help implement process improvements to enhance workplace services and employee experience.

Requirements for Office Support Specialist:

• Strong organizational, communication, interpersonal, customer-service, and problem-solving skills.


• Ability to independently manage multiple priorities and follow assignments through completion.


• Strong attention to detail and ability to maintain accurate operational records.


• Ability to interact professionally with employees, executives, vendors, contractors, property management, and other business partners.


• Ability to exercise appropriate judgment when handling sensitive or confidential workplace information.


• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and PowerPoint.


• Ability to learn workplace-management, work-order, visitor-management, purchasing, shipping, and other business systems.


• Ability to organize and analyze operational information and prepare clear reports, summaries, and recommendations.


• Must possess and maintain a valid driver’s license and be able to travel between the Mayfield Heights and Downtown Cleveland office locations as business needs require.


• Ability to perform routine physical Office Services activities, including walking office areas, conducting facility inspections, assisting with meeting and event setups, handling supplies and workplace materials, and lifting and carrying items weighing up to 50 pounds as needed.

Nice To Have

Previous experience in Office Services, workplace operations, facilities coordination, office management, corporate administration, property operations, or a related field.

Experience coordinating vendors, workplace projects, purchasing, or facilities service requests. Experience working with spreadsheets, operational reporting, workplace data, or basic analytics

Pay Details:

$20.00 to $21.00 per day

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act


• Los Angeles City Fair Chance Ordinance


• Los Angeles County Fair Chance Ordinance for Employers


• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy