Office Support Person VII - Part-Time

Montgomery County, PA; Norristown (Montgomery County); On-site; USD 42,000 - 54,000; Full time

Job summary

Montgomery County, PA is seeking a Court Services Clerk VII to provide clerical support and language access services in the Court Services department. The role fills in for office personnel as needed and supports special projects under the Deputy Court Administrator – Fiscal/Court Services.

The position reports to the Deputy Court Administrator – Fiscal and requires data entry, confidentiality, and strong communication with judges, staff, and attorneys.

Qualifications

• Data entry, analytical and reasoning skills are required.
• Proven ability to utilize computer software and hardware.
• Strong problem solving and attention to detail are essential.
• General knowledge of legal standards.
• Ability to meet deadlines and work independently.
• Maintain confidentiality in handling sensitive information.
• Excellent communication and organizational skills.

Responsibilities

• Payroll (ADP): assist with payroll processing.
• Building Services: submit work orders and follow up on completion.
• Transcript requests: process transcript requests and notify court reporter.
• Orders for Payment: process orders for payment with proper codes.
• Work on special projects as assigned.
• Answer phones, direct inquiries, open mail, file documents.
• Coordinate interpreter requests for court hearings and proceedings.
• Communicate with Judges, staff, and attorneys regarding interpreter needs.
• Coordinate with AOPC when interpreters are unavailable.
• Maintain Language Access Data Collection.
• Process interpreter invoices.
• Arrange translation of court documents when needed.
• Perform other duties as assigned by the District Court Administrator.
• Non-remote work required.

Skills

Data entry

Analytical/reasoning skills

Ability to utilize computer software &

Problem solving

Attention to detail

General knowledge of legal standards

Meet deadlines

Work independently

Confidentiality

Communication (verbal and written)

Organizational skills

Excellent interpersonal skills

Education

High School Diploma

Job description

Summary

The purpose of the OSP VII position is to perform clerical and other specialized work within the Court Services department. The person in this position will fill in for office personnel when they are otherwise unavailable or in need of additional assistance in order to perform the required duties of the department. This position will also work on special projects as assigned by the Deputy Court Administrator – Fiscal/Court Services.

Reports directly to Deputy Court Administrator – Fiscal.

Essential Duties And Responsibilities

• Payroll (ADP): assists with the processing of payroll in a timely manner and in accordance with County policies and procedures.
• Building Services: submits work orders when building maintenance issues are reported to the Court Services department. Follows up to ensure work is complete and according to needs.
• Transcript requests: assists with the processing of transcript requests including the receipting of payment and notification to the court reporter.
• Orders for Payment: processes Orders for Payment for attorneys and expert witnesses utilizing the appropriate vendor number and budget code.
• Special projects: as assigned by the Deputy Court Administrator – Fiscal/Court Services works on special projects.
• Answers phones, directing inquiries to the appropriate party; opens incoming mail, directing it to the appropriate person; files departmental paperwork.
• Receives and processes requests for interpreters for all court hearings and proceedings including Common Pleas Court hearings, custody conferences, divorce master proceedings, Protective from Abuse Hearings, juvenile court proceedings and Children & Youth hearings.
• Corresponds effectively with Judges, their staff and attorneys to ensure an up-to-date status of any proceeding involving an interpreter so that the interpreter can be informed if a date, time or location is changed or if there is a change in case status.
• Communicates with the AOPC when there are not any approved interpreters available for a particular language requested to ascertain what other options exist.
• Maintains Language Access Data Collection ensuring the entry of encounters are correct and completed in a timely manner.
• Processes Interpreter invoices in a timely manner and in accordance with Interpreter Regulations and Fee Schedule.
• Arranges for the translation of Court documents when needed.
• Any other duties as may be assigned by the District Court Administrator.
• Non-remote work required.

Qualification Requirements

Education and Credentials

• High School Diploma

Experience And Skills

• Data entry
• Analytical/reasoning skills
• Ability to utilize computer software and hardware
• Problem solving skills
• Attention to detail
• General knowledge of legal standards
• Ability to meet deadlines
• Ability to work independently
• Confidentiality
• Communication (verbal and written)
• Organizational skills
• Excellent interpersonal skills.

PHYSICAL DEMANDS

• Regularly required to stand; walk; sit; and talk and hear.
• Significant and repeated use of a keyboard.
• Occasionally required to lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.