Court Services Administrator

Chester County PA; West Chester (Chester County); On-site; USD 70,000 - 95,000; Full time

Job summary

The Chester County Court Administration is seeking a Court Services Administrator at the deputy level to oversee the Court Services Division, including ADA coordination, language access services, and the law library. The role also includes supervising the court records unit and court recording staff.

Responsibilities include project management for new court management software, continuity and disaster recovery planning, and cross-department liaison with the executive team.

Qualifications

• Bachelor’s degree from an accredited college or university in Criminal Justice.
• Four years of experience in Common Pleas level court.

Responsibilities

• Oversee the Digital Court Recording Unit and supervise the Court Recorders.
• Oversee the Language Access Unit and supervise the staff interpreters and the Interpreter Administrator.
• Oversee Law library operations and supervise law library staff.
• Perform role of AOPC mandated ADA Coordinator.
• Perform role of AOPC mandated 509 Administrator including processing right to know requests and public access to court financial records.
• Act as project manager and liaison for various court projects including the implementation of new court management software and new court technology.
• Provide support to Court Administrator with maintaining the court COOP. Develop components of agency's continuity of operations and disaster recovery plans.
• Work with division leaders and executive team to identify department wide training needs.
• Update and maintain Court Administration webpages on the county website.
• Monitor trends in court technology and processes; attend court conferences and research products and systems that may improve court operations.
• Facilitate information-sharing and coordination efforts with all court divisions. Gather, analyze, and process statistical data for each court division.
• Conduct performance evaluations and annual reviews.
• Serve as liaison with other departments and offices as necessary.
• Represent the Court Administrator and Chief Deputy Court Administrator at meetings as required.
• Attend educational conferences, classes, meetings, and professional functions to learn new skills as well as to provide training to others and to represent the court in a professional manner.
• Perform other duties, tasks, and special projects, as requested.

Skills

Word skills

Excel skills

Outlook skills

Internet skills

Court management system familiarity

Computers knowledge

Education

Bachelor's degree in Criminal Justice

Tools

Word

Excel

Outlook

Internet

Court management software

Job description

The Court Services Administrator is a deputy level position that oversees the Court Services Division within Court Administration. This position is responsible for the language access services (LADC Coordinator), court resources center (Law Library), public access to court proceedings (ADA Coordinator), court recorder unit and court records (509 Administrator and RTK Officer).

• Oversee the Digital Court Recording Unit and supervise the Court Recorders.
• Oversee the Language Access Unit and supervise the staff interpreters and the Interpreter Administrator.
• Oversee Law library operations and supervise law library staff.
• Perform role of AOPC mandated ADA Coordinator.
• Perform role of AOPC mandated 509 Administrator including processing right to know requests and public access to court financial records.
• Act as project manager and liaison for various court projects including the implementation of new court management software and new court technology.
• Provide support to Court Administrator with maintaining the court COOP. Develop components of agency's continuity of operations and disaster recovery plans.
• Work with division leaders and executive team to identify department wide training needs.
• Update and maintain Court Administration webpages on the county website.
• Monitor trends in court technology and processes; attend court conferences and research products and systems that may improve court operations.
• Facilitate information-sharing and coordination efforts with all court divisions. Gather, analyze, and process statistical data for each court division.
• Conduct performance evaluations and annual reviews.
• Serve as liaison with other departments and offices as necessary.
• Represent the Court Administrator and Chief Deputy Court Administrator at meetings as required.
• Attend educational conferences, classes, meetings, and professional functions to learn new skills as well as to provide training to others and to represent the court in a professional manner.
• Perform other duties, tasks, and special projects, as requested.

Preferred Skills, Knowledge & Experience:

• Bachelor’s degree from an accredited college or university in Criminal Justice.
• Four years of experience in Common Pleas level court.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Basic Word skills
• Basic Excel skills
• Basic OutLook skills (Email and Calendar)
• Basic Internet skills (for research purposes)
• Experience or familiarity with Court Management system or a similar data base system.
• General knowledge of computers

Physical Demands:

While performing the duties of this position, the employee is frequently required to sit, climb stairs, and talk or hear. Occasionally, the employee will need to stand and walk. On rare occasions, the employee will need to reach above shoulders and lift or carry items.

The specific vision requirements for this position are as follows:

• Close vision (clear vision at 20 inches or less)
• Ability to read and interpret handwritten documents.

Work Environment:

• The noise level in the work environment is usually moderate.

Other:

• This position requires professionalism.
• Ability to attend court hearings 10% of the time.
• Ability to attend court hearings in other court offices 10% of the time.
• Ability to work extended hours.
• Confidentiality is crucial to this position.