Office Supervisor

Pacific Clinics; Upland (CA); Vor Ort; USD 35.000 - 38.000; Vollzeit

Benefits dieser Stelle

Medical benefits

Dental benefits

Vision benefits

401K match

Paid time off

Zusammenfassung

Pacific Clinics is seeking an Office Supervisor to manage daily office operations and supervise administrative staff in a fast-paced environment. You will delegate tasks, coordinate procedures, and help optimize workflows to support clinical and administrative teams.

The role involves training, performance evaluations, and collaboration with leadership to ensure accurate budgeting, scheduling, and compliance with organizational policies. Background checks and eligibility are required.

Qualifikationen

• Bachelor's degree in a relevant field and 1+ years of related experience in data entry, revenue, or insurance billing.
• Experience in staff supervision, recruitment, performance management and coordinating workflow.
• Bilingual abilities based on program/client needs.

Aufgaben

• Oversees daily office operations to ensure efficiency and workflow.
• Supervises and supports administrative staff, assigns tasks and manages schedules.
• Trains new employees and provides ongoing coaching and support.
• Conducts performance evaluations and addresses staff concerns.
• Implements and maintains office procedures, policies, and standards.
• Coordinates staff meetings and ensures internal communication.
• Monitors supply levels and manages inventory ordering.
• Assists with budgeting, expense tracking and cost control.
• Ensures maintenance of office equipment and facilities.
• Serves as a liaison between staff and upper management.
• Reviews timesheets, leave requests and attendance records.
• Supports onboarding and offboarding processes for administrative personnel.
• Assists with development and enforcement of administrative goals.
• Identifies process improvements to enhance productivity.
• Ensures compliance with policies and regulations.

Kenntnisse

Leadership

Team management

Communication

Office software

Time management

Budgeting

Attention to detail

Coaching

Ausbildung

Bachelor's degree in relevant field

Tools

DMH MIS/IS systems

Jobbeschreibung

Overview

Compensation We Offer

• The initial compensation for this position ranges from $25.08 - $27.41 Per Hour, depending on experience, location and internal equity considerations

Benefits We Offer

• BenefitsEligibilitystarts on day ONE
• We provide a robust benefits package which includes medical, dental, vision, See our Benefits Page HERE.
• 401K Employer Match up to4%
• Competitive Time Off Plans

Must meet eligibility requirements based on employment status

Pay Range

$25.08 - $27.41

Job Summary

The Office Supervisor oversees the daily operations of an office, ensuring efficiency and productivity. They manage administrative staff, delegate tasks, and coordinate office procedures. Office Supervisors also handle employee scheduling, training, and performance evaluations. They may assist with budgeting, inventory management, and office maintenance.

Responsibilities

• Oversees daily office operations to ensure efficiency and workflow
• Supervises and supports administrative staff, including assigning tasks and managing schedules
• Trains new employees and provides ongoing coaching and support
• Conducts performance evaluations and addresses staff concerns or issues
• Implements and maintains office procedures, policies, and standards
• Coordinates staff meetings and ensures effective internal communication
• Monitors office supply levels and manages inventory ordering
• Assists with budget preparation, expense tracking, and cost control
• Ensures proper maintenance of office equipment and facilities
• Serves as a liaison between staff and upper management
• Reviews and approves timesheets, leave requests, and attendance records
• Supports onboarding and offboarding processes for administrative personnel
• Assists with the development and enforcement of administrative goals
• Identifies process improvements to enhance productivity
• Ensures compliance with organizational policies and relevant regulations

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
• Bachelor's degree in relevant field and one (1) or more years of relevant experience, or equivalent combination of education and experience (two years of relevant experience equals one year of education) in data entry, revenue, or insurance billing within community mental health to include:Familiarity with DMH, MIS, or IS systems for claims submission gained over more than one (1) year of administrative support and customer service, and revenue management experience Two (2) years of experience in staff supervision, recruitment, performance management, coordinating workflow, scheduling staff, and ability to interact across all staff levelsBilingual abilities , based on program/client needs

Job Competencies

• Strong leadership and team management abilities
• Effective delegation and task prioritization
• Clear, professional verbal and written communication
• Proficiency in office software and administrative systems
• Conflict resolution and staff coaching skills
• Strong organizational and time management capabilities
• Ability to monitor and improve office workflows and procedures
• Attention to detail in scheduling, reporting, and recordkeeping
• Knowledge of budgeting, purchasing, and expense tracking
• Ability to train, motivate, and evaluate staff performance
• Decision-making and problem-solving in day-to-day operations
• Adaptability to shifting priorities and organizational needs
• Confidentiality and professionalism in handling sensitive matters
• Collaboration across departments and levels of leadership
• Commitment to workplace standards, policies, and compliance

Physical Requirements

While performing the duties of this job the employee is frequently required to stand or sit. The employee is required to use hands to produce records and/or documentation in manual or electronic format. The employee must regularly lift and/or move up to 5 pounds and occasionally move or lift up to 10 pounds.

N/A Will not have unsupervised contact with children. Requires full background check and TB Exam.

We are an Equal Opportunity Employer, which includes providing reasonable accommodations for individuals with a disability. We will consider for employment, qualified Applicants with Criminal Histories in a manner consistent with ordinance 184652 Sec.189.04 (a) and San Francisco Police Code, Article 49. Section 4905.