Office Supervisor

Summit Health Management; Clark (NJ); On-site; USD 30,307 - 37,195; Full time

Job summary

Summit Health Management in Clark, NJ is seeking an Assistant Site Manager to oversee the operational and administrative functions of a CityMD site. The successful candidate will manage the front desk operations and ensure a patient-centric experience.

Responsibilities include managing staff, maintaining patient confidentiality, and collaborating with HR on staff development. Ideal candidates should have supervisory experience or a degree in healthcare management.

The position requires on-site work with potential long shifts.

Qualifications

• Minimum 1 year of supervising or managing experience required.
• Ability to multitask effectively in a fast-paced environment.
• Good computer skills including Microsoft Office.

Responsibilities

• Manage front desk operation and patient flow.
• Assist in administrative and operational responsibilities.
• Ensure confidentiality and professionalism at all times.

Skills

Supervisory experience

Communication skills

Multitasking

Computer skills

Bilingual language skills

Education

Bachelor’s degree in management or business

Relevant management experience

Job description

## Office SupervisorApplylocations: Clark, NJtime type: Full timeposted on: Posted Yesterdayjob requisition id: R52706# **About Our Company**We’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians.When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.**Please Note:** We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com.# **Job Description**The Assistant Site Manager is responsible for assisting in managing, overseeing, and ensuring the successful administrative, financial, and operational aspects of a CityMD site. An Assistant Manager is accountable for:• Directly managing the Patient Service Representatives (PSRs).• Supporting a patient-centric urgent care experience from welcome to departure of the facility and ensuring an inviting and hospitable environment• Supporting overall functions of the site, team and providers with day-to-day operations.**Essential Functions/Responsibilities***Site Management*• Managing the performance of the front desk operation; understanding at all times of how many patients have visited the site, whether there are any delays in the registration process, and what follow-up needs to be conducted after a patient is discharged.• Assisting the Site Manager in preparing the schedule for non-providers• Ordering all medical supplies, medications, vaccinations and office supplies for the site• Opening and closing the site as required• Assisting the site manager in administrative and operational responsibilities; providing coverage when the site manager is not on the premises.• Assisting with clinical aspects as needed such as processing labs, rooming patients, etc.*People Management*• Building strong positive communication with providers and working as a team to enhance the success of the practice.• Ensuring staff always maintains professionalism - coaching, managing performance, and developing the staff.• Managing the PSR’s from interviewing, performance, promotion, etc.• Collaborating with the HR team to formalize a development plan for staff as well as managing employee relations issues such as formal write-ups and suggestions for improvement.*Business and Patient Management*• Maintaining patient confidentiality in accordance with policy and procedure as well as HIPAA requirements.• Interacting with patients (and families) at discharge in a courteous and respectful manner, resolving disputes, and reviewing patient satisfaction cards.**Qualifications**• Minimum 1 year of supervising or managing experience a must OR a degree in healthcare management.• Bachelor’s degree in management, Business or other applicable degree preferred (will consider relevant management experience in lieu of degree)• Ability to successfully multitask.• Good computer skills (knowledge of a PC, Microsoft Office programs)• Exceptional communication skills• Comfortable with constructive confrontation and counseling management• Bilingual language skills required or preferred based on site location.**Additional Information**This job will require long shifts, weekends, closing, opening shifts (will depend on schedule necessary at facility) and must work on-site.**Physical requirements**The job may require from time to time lifting heavy objects on a regular basis, doing repetitive tasks with few breaks, and requiring light cleaning. Heavy computer use required.**Direct reports**The Assistant Site Manager will be responsible for directly managing the Patient Service Representatives (PSRs).#INDMgmt**Pay Range:** $22.00 - $27.00 per hour