Office Supervisor

Summit Health Management; Bergen (NJ); On-site; USD 30,000 - 37,000; Full time

Job summary

Summit Health Management is seeking an Office Supervisor to oversee administrative, financial, and daily operations at an urgent care site. You will lead a team, support a patient-centric experience from welcome to departure, and ensure smooth site functioning.

The role emphasizes scheduling, supply ordering, opening/closing responsibilities, staff coaching, HR collaboration, and on-site HIPAA compliance. Strong communication and multitasking are essential, with bilingual ability preferred

Qualifications

• High School Diploma or GED required or equivalent experience.
• Bachelor’s degree in management or related field preferred; relevant management experience considered in lieu of degree.
• Strong communication and collaboration skills are essential.

Responsibilities

• Site Management: oversee patient flow, registration delays, and post-discharge follow-up.
• People Management: coach and develop staff, handle interviews, performance, and disciplinary actions.
• Business/Patient Management: uphold HIPAA, ensure courteous patient interactions, and support patient satisfaction.

Skills

Exceptional communication skills

Bilingual language skills

Good computer skills

multitasking

Microsoft Office

Education

High School Diploma or GED

Bachelor’s degree in management or related field preferred

Tools

Microsoft Office

Job description

About Our CompanyWe’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians.When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com.Job DescriptionThe Office Supervisor is responsible for assisting in managing, overseeing, and ensuring the successful administrative, financial, and operational aspects of an urgent care location. A supervisor is accountable for:Managing team members in partnership with Practice ManagerSupporting a patient-centric urgent care experience from welcome to departure of the facility and ensuring an inviting and hospitable environmentSupporting overall functions of the site, team, and providers with day-to-day operations.Essential Functions/ResponsibilitiesSite ManagementManaging the performance of the site; understanding at all times of how many patients have visited the site, whether there are any delays in the registration process, and what follow-up needs to be conducted after a patient is discharged.Assisting the Practice Manager preparing the schedule for non-providersOrdering all medical supplies, medications, vaccinations, and office supplies for the siteOpening and closing the site as requiredAssisting the Practice Manger in administrative and operational responsibilitiesPeople ManagementBuilding strong positive communication with providers and working as a team to enhance the success of the practice.Ensuring staff always maintains professionalism, coaching, managing, and developing the staff.Managing the team from interviewing, performance, promotion, discipline, etc.Collaborating with the HR team to formalize a development plan for staff as well as managing employee relations issues such as formal write-ups and suggestions for improvement.Business and Patient ManagementMaintaining patient confidentiality in accordance with policy and procedure as well as HIPAA requirements.Interacting with patients (and families) at discharge in a courteous and respectful manner, resolving disputes, and reviewing patient satisfaction cards.QualificationsHigh School Diploma or GED required. Bachelor’s degree in management, business or other applicable degree preferred (will consider relevant management experience in lieu of degree).Minimum 1 year of supervising or managing experience a must OR a degree in management.Ability to successfully multitask.Good computer skills (knowledge of a PC, Microsoft Office programs)Exceptional communication skillsComfortable with delivering constructive feedback and counseling management.Bilingual language skills required or preferred based on-site location.Basic Life Support (BLS) certification required at time of hireAdditional InformationThis job will require long shifts, weekends, closing, opening shifts (will depend on schedule necessary at facility) and must work on-site.Physical requirementsThe job may require from time to time lifting heavy objects on a regular basis, doing repetitive tasks with few breaks, and requiring light cleaning. Heavy computer use required.Direct reportsThe Supervisor will be responsible for directly managing the site employees.#INDMgmtPay Range: $22.00 - $27.00 per hourThe provided compensation range is based on industry standards and salary determinations will be made based on numerous factors including but not limited to years of experience and location of position.About Our CommitmentTotal Rewards at VillageMDOur team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families. Participation in VillageMD’s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan.Equal Opportunity EmployerOur Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws.Safety DisclaimerOur Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.