Office Staff- Secretary (To The Principal) - Parkade Elementary 2025-26

Columbia Public Schools; Columbia Township (MO); On-site; USD 30,000 - 40,000; Part time

Job summary

An established educational institution is seeking an organized and detail-oriented Office Staff member to support the Principal. This role involves welcoming visitors, managing clerical tasks, and ensuring smooth operations within the school environment. The ideal candidate will possess strong Microsoft Office skills, excellent communication abilities, and a friendly demeanor to interact effectively with students, staff, and parents. This is a fantastic opportunity to contribute to the educational mission while working in a dynamic and supportive atmosphere.

Benefits

Eligible for benefits after 60 days

Supportive work environment

Professional development opportunities

Qualifications

• Minimum requirement is a High School Diploma with proficiency in Microsoft Office.
• Ideal candidates should have prior office experience and excellent communication skills.

Responsibilities

• Provide clerical support to the principal and assist with student enrollment.
• Handle payroll, purchasing, and maintain financial statements.

Skills

Microsoft Office proficiency

Interpersonal communication

Attention to detail

Basic mathematical skills

Education

High School Diploma

Tools

Word processing software

Spreadsheets

Databases

Job description

(Using a computer is suggested to complete application. Phones are' not always compatible.)

POSITION PROPERTIES

Position Title

Office Staff – Secretary to the Principal

Schedule/Grade

Hourly Support Staff / 28

Job Code

52SEC10729

FLSA

Non-exempt

Calendar

SEC10

Benefits

Eligible – 60 day waiting period

Contract Type

Notification

Bargaining Unit

None

Revised Date

02/12/2015

PURPOSE

This positionwill provideadministrative support to the elementary schoolprincipal, including welcoming the visitors, and providing clerical support for Elementary School.

ESSENTIAL RESPONSIBILITIES AND DUTIES

The Office Personnel is responsible for:

• Greeting office visitors, staff and students.
• Completing Bi-weekly and monthly payrolls
• Assisting and orienting substitute teachers
• Responsible for purchasing for the building- ordering, creating PO’s, approving invoices, etc.
• Handling student enrollment for the building and maintaining student drop/add records
• Responsible for warehouse orders
• Bookkeeping and completing monthly financial statements
• Typing correspondence as necessary; letters, forms, etc.
• Answering telephones, responding to routine questions, etc.

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visithttp://www.cpsk12.org

REPORTING RELATIONSHIPS

Reports To: Building Principal

Supervises: N/A

QUALIFICATIONS

Minimum: High School Diploma. Microsoft Office proficient.

Accurate and detail oriented. Interpersonal and excellent telephone communication skills.

Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

Preferred: Prior office/clerical experience and familiarity with computer programs and a quick learner of new computer programs.

ADA REQUIREMENTS

Language: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, staff, administration, parents and students. These are essential functions of the job.

Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing. Calculate figures and amounts such as discounts, interest, proportions, and percentages. These are essential functions of the job.

Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. These are essential functions of the job.

Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software. These are essential functions of the job.

Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information. These are essential functions of the job.

Physical Demands: While performing the duties of this positionan employee is regularly required to sit, talk and hear; frequentlyrequired to move about and use fingers and controls; Occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required. These are essential functions of the job.

Attendance: Consistent and regular attendance is an essential function of this position.

Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously. These are essential functions of the job.

Prospective and current employees with disabilities are encouragedto contact human resources to discuss reasonable accommodationsto perform the essential job functions.

Equal Opportunity Employer