Office Specialist – Tallahassee

Cook's Pest Control Inc; Tallahassee (FL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay

401(k) Retirement Plan with Company 1:

Paid Time Off – Vacation/Sick Time + 1

Mentorship & Advancement opportunities

Job summary

Cook’s Pest Control, Inc., a family-owned business with over 1,700 employees and 41 locations, seeks an Office Specialist to manage day-to-day office functions, customer service, and balance HR and accounting duties.

The role involves taking calls, processing new customer intake, handling payments, assisting with payroll changes, onboarding new staff, and coordinating office operations in a fast-paced environment. Excellent communication and MS Office skills are essential.

Qualifications

• Strong customer service and receptionist experience.
• Experience with HR and accounting tasks is a plus.
• Proficient with Microsoft Office and basic computer skills.
• Ability to manage multiple tasks and prioritize duties.

Responsibilities

• Answer incoming calls and route to the right department.
• Complete new customer intake and enter basic information.
• Address billing questions and respond to account inquiries.
• Process payments and daily deposits.
• Process vendor invoices and payments.
• Monitor past-due accounts and coordinate collections.
• Handle onboarding for new employees, including background checks.
• Assist with HR/Benefits questions and employee changes.
• Manage monthly office supply orders and general office tasks.
• Maintain strong customer service and accurate record-keeping.

Skills

Customer service

Microsoft Office

Communication skills

Organizational skills

Multitasking

Attention to detail

Teamwork

Independent work

Tools

Microsoft Office Suite

Excel

Outlook

Word

Job description

Cook’s Pest Control, Inc., a family-owned business, has over 300,000 customers, 1,700+ employees and 41 locations. Cook’s has been servicing customers for almost 100 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it’s no wonder we have been named one of the most successful Pest Control companies in the United States!

Job Description

The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions.

Customer Service

• Answer incoming customer calls and route calls to the appropriate department.
• Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member.
• Respond to customer account and billing questions or concerns.
• Contact customers regarding invalid payments and funding sources.

Accounting

• Process customer payments received and complete daily bank deposits.
• Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate.
• Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed.
• Process account write offs and termination of customer accounts as needed.
• Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist.
• Review payroll and make adjustments as needed.

Human Resources

• Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork.
• Assist new and current employees with general HR/Benefits questions.
• Process monthly employee changes including but not limited to pay rate and status changes.
• Complete termination process for exiting employees.
• Manage Workers’ Compensation and Auto Insurance claims.

Office Management

• Complete monthly warehouse and office supply order.
• Must have excellent customer service skills.
• Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook).
• Must have excellent organizational skills, be able to multitask and determine priorities.
• Must have excellent attention to detail; accuracy of work is highly important.
• Must have excellent communication skills, both oral and written.
• Must be able to work well both independently and as part of a team.

This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times.

Additional Information

Along with a great place to work, Cook’s employees enjoy:

• Competitive Pay!
• 401(k) Retirement Plan with Company Match!
• Paid Time Off – Vacation/Sick Time + Holidays!
• Mentorship & Advancement opportunities!

Cook’s is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.