Office Specialist, Davis Center - (SY 2026-2027)

Minneapolis Public Schools; Minneapolis (MN); On-site; USD 49,000 - 66,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Vision insurance

Paid time off

HSA & FSA

Retirement plan

Job summary

Minneapolis Public Schools is seeking an Office Specialist for Davis Center to perform experienced office support and technical functions. The role involves maintaining databases, handling financial records, and assisting staff and clients with information and policy guidance.

The position requires a High School Diploma or GED and three years of office and computer experience. Final appointment depends on a successful background check and adherence to MPS policies.

Qualifications

• High School Diploma or GED plus three years of office administration and computer experience.
• Final appointment contingent upon passing a criminal background check.
• Ability to maintain and research databases, files and records; provide information and assistance to staff and clients.

Responsibilities

• Maintain computer databases and files; enter data; research records and documents; compile statistical data and reports.
• Provide administrative and technical support within approved policy and quality standards.
• Perform bookkeeping and accounting tasks; manage accounts for budget, payroll, timekeeping, purchasing, enrollment and registrations.
• Assist with training and cross-training of MPS staff.
• Produce correspondence and information packets for clients and staff.

Skills

Data entry

Bookkeeping

Customer service

Records management

Database software

Education

High School Diploma or GED

Three years office administration experience

Tools

MPS software applications

Network operating environments

Job description

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Job Title:Office Specialist, Davis Center - (SY 2026-2027) and Requisition ID number:104793

Close Date:11:59 PM on

Organizational Unit:Facilities Planning, Design, & Const. (10001176)

Site:Davis Center (0001)

FTE:1.000 or 8 hrs daily; this is based on full-time equivalency with 1.0 being full time

Union:AFSCME(29)

Functional Area:Clerical

Salary Range: $23.37 - $31.55

Benefits: Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan

SUMMARY

Under general supervision, performs experienced office support and technical specialist functions; maintains and researches computer databases, files and records; provides information and assistance to MPS staff and clients, using knowledge of the operations and policies of the work group and the MPS.

ESSENTIAL FUNCTIONS

• Maintain computer database and files; enter data; research electronic and paper files, records, and documents; review and update statistical information, reports and technical documents; collect and compile statistical data; develop and create technical and operational reports; reports discrepancies.
• Perform administrative support duties and technical specialist functions for assigned work group within scope of authority and training, and in compliance with MPS policies and quality standards.
• Perform bookkeeping and accounting functions; collect special fees and payments; maintain accounts for budget, payroll, timekeeping, purchasing, transportation, enrollment, attendance, registration, records requests, and special program functions.
• Assist work group with MPS administrative support functions and data entry; explain MPS rules, policies and procedures; work independently, and make appropriate decisions based on experience.
• Exercise initiative in performing technical assignments and resolving problems; apply judgment and knowledge of the operations of the work group to resolve problems and make work process decisions; refer matters requiring policy interpretation to supervisor for resolution.
• Complete and coordinate special projects, program assignments, and research functions.
• Access MPS files, and locate information for clients, staff, local agencies and others as authorized.
• Prepare and distribute correspondence, information packets and other communications.
• Provide customer service, information and assistance to MPS staff, visitors and others having business with MPS.
• Assist with training and cross-training of MPS staff.

Knowledge of

• Applicable policies, procedures and regulations covering specific areas of assignment.
• Specialized MPS and state agency software applications and network operating environments.
• Customer service principles, protocols and methods.
• Business and personal computers, including spreadsheet, word processing, and database software applications.
• Principles of record keeping and records management.
• Professional standards for business correspondence, writing, spelling and grammar.
• Prior knowledge of MPS organization, operations, policies and procedures preferred.

EDUCATION

High School Diploma or GED equivalent AND three years of office administration and computer experience, preferably with MPS.

Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

COMMITMENT TO DIVERSITY:

Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.