Office Specialist - CGMS (2990)

Casa Grande Middle School; Casa Grande (AZ); On-site; USD 21,000 - 25,000; Full time

Benefits offered by this job

Benefits

11-month position

Job summary

Casa Grande Middle School in Casa Grande, Arizona is seeking an Office Specialist to provide general secretarial support for site staff and respond to inquiries from parents, students, and staff. The role includes attendance coordination, records management, preparing documents, processing enrollments and payments, and assisting with training of staff.

The position is 11 months, full-time during the school year, with benefits. Starting immediately, the salary is $16.96 per hour.

Qualifications

• High School diploma or equivalent is required.
• Pre-employment proficiency test is required.
• Criminal justice fingerprint/background clearance is required.
• Ability to read, write and communicate clearly in English is required.

Responsibilities

• Adheres to procedural directions and training related to student information.
• Administers medications and/or first aid to students under health care professional guidance.
• Answers incoming telephone calls and directs inquiries appropriately.
• Coordinates assigned projects and processes (e.g. staff phones/mail, student discipline, purchase orders, etc.).
• Distributes materials (mail, checks, supplies, messages).
• Maintains attendance records and monitors illness/discipline referrals.
• Performs clerical functions: copying, faxing, scheduling, correspondence, etc.
• Prepares documents such as newsletters, flyers, certificates, and letters to parents.
• Processes documents, forms, mailings and materials (attendance, enrollment, etc.).
• Receives payments from students (fees, fines, lunch monies).
• Responds to inquiries from students, staff, and the public.
• Supports other personnel and performs additional duties as assigned.

Skills

English proficiency

Education

High School diploma or equivalent

Job description

Office Specialist - CGMS (2990)

Casa Grande Elementary School District Casa Grande Middle School - Casa Grande, Arizona Open in Google Maps

This job is also posted in Casa Grande Elementary School District 4

Job Details

Job ID: 5906353
Application Deadline: Posted until filled
Posted: Aug 27, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

The job of Office Specialist is done for the purpose/s ofsupporting school site staff by providing general secretarial support, information and/or direction and responding to inquiries from parents, students and staff.

Responsibilities include:

• Adheres to the procedural directions, training, and oversight provided by the Data Specialist as related to student information
• Administers medications and/or first aid to students under the direction of a health care professional
• Answers incoming telephone calls
• Coordinates assigned projects and/or processes (e.g. new staff phones/mail, student discipline, purchase orders, Mayor's Reading Club, etc.)
• Distributes a variety of materials (e.g. mail, checks, supplies, messages, etc.)
• Ensures accuracy of attendance records; monitors students referred for illness, discipline, etc.
• Performs record keeping and clerical functions (e.g. copying, faxing, scheduling, correspondence, work orders, transportation forms, cumulative folders, etc.)
• Prepares documents (e.g. newsletters, flyers, certificates, awards, letters to parents, etc.)
• Processes documents, forms, mailings and materials (e.g. daily attendance, enrollment, instructional material, report data, etc.)
• Procures homework assignments from teachers for absent students
• Provides in-service training to school site staff
• Receives payments from students (e.g. fees, fines, lunch monies, etc.)
• Responds to inquiries of students, staff, other educational institutions and/or the public
• Assists other personnel and performs other duties, as assigned

Experience is desired. Full time during the school year, with Benefits.

Requirements:

• High School diploma or equivalent
• Pre-employment proficiency test
• Criminal justice fingerprint/background clearance
• Ability to read, write and communicate clearly in English

This is an 11-month position.

Position Type: Full-Time

Salary: $16.96 Per Hour

Job Categories:

Support Staff > Administrative Assistant

Contact Information

• Stacy Howell , Director of Talent Acquisition & Employee Services
• 220 W. Kortsen Road
• Casa Grande, Arizona 85122
• Phone: [phone]
• Email: [e-mail]