Office Specialist - Bedford Office

son; Omaha (NE); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

State-matched retirement 156%

13 paid holidays

Generous leave accruals from start

Tuition reimbursement program

Employer-paid health insurance 79%

Dental and vision insurance

Employer-paid $20,000 life insurance

Career advancement opportunities

Training and development

Employee Assistance Program

Job summary

Health & Human Services - Agency 25 in Omaha, NE is seeking an Office Specialist for the Bedford Office. You will perform technical and administrative support, manage records, coordinate mail, and handle office operations to support daily agency functions.

The role requires attention to detail, dependable execution of procedures, and strong communication with internal and external partners. Valid driver’s license is required and the position is based on-site in Omaha.

Qualifications

• Experience with administrative/clerical support.
• Ability to follow standardized procedures and agency guidelines.
• Strong written and verbal communication skills.

Responsibilities

• Enter hearings and results into NFOCUS and update court calendars.
• Prepare and deliver court reports and delivery lists; process notices; redact files for review.
• Support document and records management; maintain packets and correspondence.
• Provide reception services, schedule rooms, and manage office supplies and workspace readiness.
• Support general administrative services to ensure daily efficiency.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

NFOCUS

Microsoft Office Suite (Word, Excel, Outlook)

Job description

The work we do matters!

Hiring Agency: Health & Human Services - Agency 25

Location: Omaha, NE

Hiring Rate: $17.642

Job Posting: JR2026-00029594 Office Specialist - Bedford Office (Evergreen) (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

The Department of Health and Human Services is seeking a detail-oriented, dependable Office Specialist to provide essential technical and administrative support to our agency. Under general supervision, this position performs moderately complex clerical and administrative functions to assist a unit, section, or supervisor with activities such as permitting, licensing, claims processing, data management, and customer service.

This role requires the ability to follow standardized procedures, apply agency-specific guidelines, and ensure accurate and timely completion of assigned work. The Office Specialist will interact frequently with internal and external stakeholders, requiring strong communication, professionalism, and organizational skills.

VALID DRIVERS LICENSE IS REQUIRED

What We Offer:

• State-matched retirement contribution of 156%!
• 13 paid holidays
• Generous leave accruals that begin immediately
• Tuition reimbursement program
• 79% employer-paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Career advancement opportunities as the largest and most diverse employer in the state
• Training and development based on your career goals
• Employee Assistance Program

Key Responsibilities

• Court Processes & Legal Support:
  Enter hearings and results into NFOCUS; verify and update court calendars; prepare, distribute, and deliver court reports; prepare and send delivery lists; process ICWA notices; gather and redact files for review; search and provide orders through Justice/NDEN; and manage legal documents such as birth certificates and Social Security cards.
• Document & Records Management:
  Print, copy, fax, email, and prepare documents; enter and retrieve information in NFOCUS; maintain agency and kinship packets; manage forms and correspondence; and support accurate data entry and file maintenance.
• Mail & Communication Coordination:
  Receive, date-stamp, sort, distribute, and prepare outgoing mail; maintain staff mailboxes; send foster parent letters; and communicate effectively with internal and external partners by email, phone, and in person.
• Office Operations & Support:
  Provide reception services including greeting guests and answering phones; schedule and reserve meeting and training rooms; maintain the youth storage closet; disperse parking garage passes; manage office supply ordering and inventory; and prepare workspaces for new hires.
• Administrative Services:
  Support general office operations to ensure daily efficiency.

Hours are 8-5 . Hourly rate is $17.642

Requirements/ Qualifications

Minimum Qualifications

Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency.

OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Qualifications

• Experience using databases or tracking systems to enter, retrieve, and manage records or reports.
• Knowledge of permitting, licensing, or certification processes in a public sector or regulatory environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and comfort generating reports, memos, and correspondence.

Other

• Valid driver's license.

Knowledge, Skills, and Abilities

• Strong organizational and problem-solving skills.
• Ability to follow detailed procedures and apply rules accurately.
• Effective written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work independently with limited supervision and maintain confidentiality.

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.