Office Specialist, Administration and Budget

Miami Dade College; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A community college in Florida is looking for an experienced Office Specialist to manage the online finance and payroll systems. The position involves coordinating the Campus Budget, ensuring compliance with financial policies, preparing budget reports, and supervising staff. Ideal candidates should have an Associate's degree and four years of relevant experience. This role offers a chance to be an integral part of fiscal management at the Campus.

Qualifications

• Four (4) years of experience in a related field or equivalent combination of training and experience.
• Ability to supervise personnel and assist with budget modifications.
• Proficiency in maintaining financial and payroll systems.

Responsibilities

• Coordinate the Campus Budget by ensuring departments follow finance policies.
• Research to enforce financial violations and address inadequacies.
• Prepare budget reports for administration.

Skills

Budget coordination

Financial policies compliance

Report preparation

Supervision

Education

Associate's degree in a related field

Job description

Miami Dade College is seeking a dedicated and experienced professional to serve as the Office Specialist, Administration & Budget at Wolfson Campus. The Office Specialist is responsible for maintaining the College’s on-line finance and payroll systems and assisting the Senior Director of Campus Administration in fulfilling fiscal management for the Campus.

Duties and Responsibilities:

• Serves as the coordinator for the Campus Budget by ensuring departments are following the College’s finance policies and procedures
• Researches and gathers information to ensure that enforcement of violations and inadequacies in accounts are addressed in a timely manner
• Prepares budget reports for the Campus President and Deans
• Serves as Campus Liaison to Accounts Payable, Payroll, Central Accounting, and other District departments
• Prepares Agreement for Services, staffing reports and requisitions
• Maintains the Campus electronic organizational structure
• Assists Campus budget managers with budget modifications
• Supervises full-time and part-time personnel and student assistants as needed
• Associate’s degree in a related field, and four (4) years of experience in related field or equivalent combination of training and experience

To learn more about this and other employment opportunities with Miami Dade College, please visit us at www.mdc.edu/jobs.