Office Specialist 2 – Front Desk & Data Support

State of Oregon; McMinnville (OR); On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

ODHS Employee Resource Groups

Cost of Living Adjustments

Annual salary increases

Public Service Loan Forgiveness (PSLF)

Job summary

The Oregon Department of Human Services is seeking an Office Specialist 2 to provide front desk support and essential administrative functions in our McMinnville office. You will handle inquiries, manage records, and help process driver-related and program records with accuracy and discretion.

This permanent full-time role requires meticulous task management, strong communication, and the ability to work in a busy environment serving the community and state programs.

Qualifications

• Two years of general clerical experience including keyboarding, word processing or other document creation experience.
• An associate degree or an equivalent combination of education and experience is acceptable.

Responsibilities

• Provide front desk reception and administrative support, answer calls, respond to inquiries and explain agency rules and policies.
• Issue and track gas cards, negotiable goods, transportation passes, and reimbursements with accurate logging.
• Enter case data and documents into the OR-Kids system to support protective services and permanency staff.
• Gather records such as police reports, court documents, and health records as needed.
• Assist with driving state vehicles and coordinate vehicle reservations and tracking.

Skills

Attention to detail

Time management

Organizational skills

Initiative

Education

Associate degree

Tools

Keyboarding

Word processing

Job description

The Oregon Department of Human Services is seeking an Office Specialist 2 to provide front desk support and essential administrative functions in our McMinnville office. You will handle inquiries, manage records, and help process driver-related and program records with accuracy and discretion.

This permanent full-time role requires meticulous task management, strong communication, and the ability to work in a busy environment serving the community and state programs.