Office & Shipping Administrator

Imerys; Fernley (NV); On-site; USD 31,684 - 37,195; Full time

Job summary

A leading global mineral supplier is seeking an Office & Shipping Administrator in Fernley, Nevada. This full-time role involves managing order processing in SAP, communicating with customers regarding logistics, and ensuring detailed organization of office operations. Candidates should have strong communication and organizational skills, along with 2-3 years of relevant experience. The position offers an hourly rate of $23 - $27, depending on experience.

Qualifications

• 2-3 years of experience in logistics, production, clerical, or customer service support.
• Attention to detail in documentation, establishing priorities, and meeting deadlines.
• Experience with SAP is a plus.

Responsibilities

• Assist with processing of orders and managing inventory through SAP.
• Communicate with customers regarding logistics and planning.
• Organize office operations and perform clerical duties as needed.

Skills

Professional demeanor

Strong interpersonal and communication skills

Attention to detail

Organizational skills

Analytical skills

Multitasking ability

Microsoft Suite proficiency

SAP experience

Education

High School diploma

Tools

SAP

Job description

Office & Shipping Administrator – Imerys

Office & Shipping Administrator

The Company

Imerys is the world’s leading supplier of mineral-based specialty solutions for the industry with €3.6 billion in revenue and 12,400 employees in 40 countries in 2024. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction, as well as natural solutions for consumer goods. Imerys draws on its understanding of applications, technological knowledge, and expertise in material science to deliver solutions which contribute essential properties to customers’ products and their performance. As part of its commitment to responsible development, Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts.

The Position

Office & Shipping Administrator

Job Summary

• Help to perform tasks and requirements associated with processing of orders in SAP
• Help manage inventory requirements associated with SAP
• Process BOL for shipments and deliver such orders after receiving correct weights
• If required by Customer Service, communicate with customers or carriers directly to advise them of ready times and other logistical and planning details
• Assists with data entry in SAP
• Monitor capacity in SAP each day to facilitate order entries by Customer Service Reps and to allow forward planning of demand and product line capacity
• Reviews customer requests for product
• May arrange for transportation of product
• Enter requisitions
• Requires regular interaction with customers, vendors, personnel in operations, Imerys corporate personnel including, accounting, finance, HR, etc.
• Helps organize office operations and procedures such as typing, filing, purchase of plant offices supplies and other clerical services
• Also, perform various tasks associated with: truck weights, delivery of orders, sending information to customer service, completing reports and assisting with truck pick up schedule
• Perform other duties as assigned

Skills And Attributes Requirements

• Professional demeanor
• Strong interpersonal and communication skills with the ability to interact with all levels of the organization
• Work requires continual attention to detail in composing, typing and proofing of documents, establishing priorities and meeting deadlines
• Must be extremely organized, with the ability to multitask and prioritize
• Thorough knowledge of the Microsoft Suite (gmail, sheets, docs, etc.)
• Good analytical skills
• Self starter
• Team player
• Strong SAP user is a plus

Education And/or Experience Requirements

• Minimum of 2 - 3 years of logistics, production, clerical or customer service support experience in a manufacturing environment
• High School diploma required
• Experience with SAP

Hourly Rate: $23 - $27 DOE

Position Type: Full time and Permanent

EEO information: IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.