Office Services Supervisor

RRD Company; New York (NY); On-site; USD 56,000 - 83,000; Full time

Job summary

RRD Company in New York is seeking an Operations Supervisor to lead day-to-day people, operations and client service, ensuring timely and accurate workflow.

This role emphasizes strong supervision, timekeeping compliance, vendor coordination, and the ability to balance priorities in a fast-paced environment; compensation ranges from 56,200 to 83,100 USD annually, with benefits.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years in a customer service environment, legal or financial services preferred.
• 3+ years in office support including admin, facilities, hospitality, reception, reprographics and mailroom.
• Understanding of USPS regulations
• Understanding of reprographics equipment and usage
• Intermediate Microsoft Word and Excel skills
• Basic Microsoft PowerPoint skills
• Prior experience managing vendors preferred
• Basic P&L understanding a plus
• Demonstrated ability to prioritize competing priorities under tight deadlines

Responsibilities

• Lead day-to-day team operations and client service.
• Manage timekeeping for direct reports and ensure accuracy.
• Coordinate workflow and delegate duties within the team.
• Improve profitability by efficient labor and resource use.
• Resolve operational problems promptly.
• Produce required reports on schedule.
• Train new employees on policies and procedures.
• Escalate client or team concerns to management.
• Adhere to company and client site policies.
• Support vendor management and cross-functional coordination.

Skills

Customer service

Vendor management

Communication skills

Problem-solving

Attention to detail

Teamwork

Time management

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Reprographics equipment

Job description

• Compensation: USD 56,200 - USD 83,100 - yearly

Company Description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Position summary

The Operations Supervisor is an independent leader, helping manage the day-to-day people, operations and client

Job duties

(* denotes an “essential function”)

*Ensure team provides outstanding service to client, while building strong customer relationships

*Conduct time and absence for direct reports, including ensuring system accuracy and compliance with timekeeping policies and procedures

*Create an environment conducive to service expansions and new business opportunities

*Maximize profitability through the effective utilization of labor and resources

*Immediately resolve any operational problems or issues

*Produce required reports on schedule

*Coordinate workflow within the team, prioritizing jobs and delegating duties to associates

*Balance team’s day-to-day work assignments with projects and ad hoc requests related to mail volume, reprographics requests, conference room set up, and vendor management

*Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines

*Train new employees on policies and procedures

*Address performance issues among team members

*Work with manager to create development plans and challenging assignments for team members

*Escalate to manager client or team concerns to proactively resolve issues

Adhere to Williams Lea policies in addition to client site policies

Use equipment and supplies in a cost-efficient manner

Other duties as assigned

Qualifications

Bachelor’s degree or equivalent experience

3 or more years’ proven experience in a customer service environment, legal or financial services industries preferred

3 or more years’ experience in office support including a combination of administrative, facilities, hospitality, reception, reprographics and mailroom

Understanding of USPS regulations

Understanding of reprographics equipment and usage

Intermediate Microsoft Office Word and Excel skills

Basic Microsoft PowerPoint skills

Prior experience managing vendors preferred

Basic P&L understanding a plus

Demonstrated experience prioritizing competing priorities under tight deadlines

Proven customer service skills are required in order to create, maintain and enhance customer relationships.

Good written and verbal communication skills, including professional telephone and email etiquette.

Attention to detail with good organizational skills.

Must be able to meet deadlines and complete all projects in a timely manner.

Ability to handle sensitive and/or confidential documents and information.

Able to make independent decisions that conform to business needs and policy.

Good problem-solving skills, with the ability and understanding of when to elevate a problem to a managerial level.

Must work well in a team environment.

Must be able to interact effectively with multi-functional and diverse backgrounds.

Ability to work in a fast-paced environment.

Must be self-motivated with positive can-do attitude.

Additional Information

RRD's current salary range for this role is $56,200-$83,100 / year. The salary range may be adjusted
based on the applicable geographic location of the hired employee, and the range may change in the
future. At RRD, it is not typical for an individual to be hired at or near the top of the range for their role and
compensation decisions may vary based upon, but not limited to education, skills, experience, proficiency,
performance, shift and location. Depending on the role, in addition to base salary, the total compensation
package may also include participation in a bonus, commission or incentive program. RRD’s benefit
offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with
company match, life insurance and other voluntary supplemental insurance coverages, plus parental
leave, adoption assistance, tuition assistance and employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.