Office Services Coordinator - Reprographics/ Hospitality/ Mailroom

Forrest Solutions; Boston (MA); On-site; Full time

Job summary

A leading company in staffing solutions is seeking an Office Services Lead to support operations in a private equity firm. This role offers the opportunity for growth by managing reception, hospitality, mailroom, and print services with a focus on exceptional service. Ideal candidates will thrive in a fast-paced environment and be committed to delivering high-quality service to clients and guests.

Qualifications

• Prior experience in a legal, financial services, or corporate office environment preferred.
• Strong multitasking and organizational skills with keen attention to detail.
• Excellent communication and interpersonal skills.

Responsibilities

• Act as the first point of contact for all visitors and vendors.
• Manage visitor check-ins and ensure a welcoming reception area.
• Coordinate daily refreshments and high-end catering for meetings.

Skills

Multitasking

Organizational Skills

Communication Skills

Interpersonal Skills

Education

Experience in corporate office environment

Tools

Microsoft Office

Job description

Office Services Coordinator - Reprographics/ Hospitality/ Mailroom

Office Services Coordinator - Reprographics/ Hospitality/ Mailroom

1 week ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

This range is provided by Forrest Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.50/hr - $26.27/hr

Direct message the job poster from Forrest Solutions

National Recruitment Manager at Forrest Solutions - "Nothing we do is more important than hiring and developing people. At the end of the day, you…

Job Title: Office Services Lead

Job Description:

We are actively seeking a dynamic and driven Office Services Lead to support daily operations for a private equity firm located in Boston’s Back Bay. This is a high-exposure role that requires a hands-on, proactive individual with a service-first mindset and the desire to grow within a fast-evolving company.

You’ll be responsible for the seamless coordination of office services including reception, hospitality, mailroom, print, supplies, and facilities support. This role sits between an Office Services Associate and an Office Manager, offering a unique opportunity for growth, visibility, and increased responsibility. The ideal candidate has a "can-do" attitude, takes pride in ownership, and is not afraid to roll up their sleeves to get the job done.

Shift: Monday–Friday, 8:30 AM – 5:30 PM

Pay Rate: $25.50 – $26.27/hr

Key Responsibilities:

Reception Management:

• Act as the first point of contact for all visitors and vendors; deliver a professional, warm, and efficient guest experience.
• Manage visitor check-ins, security procedures, and notify relevant staff upon arrival.
• Maintain the reception area to the highest standard, ensuring a welcoming and polished space at all times.
• Answer and route incoming calls with professionalism and clarity.

Hospitality Support:

• Set up and break down conference rooms for internal and client meetings.
• Coordinate daily refreshments and high-end catering for meetings and executive events.
• Anticipate guest needs and proactively offer assistance before being asked.
• Ensure kitchen and pantry areas are clean, stocked, and aligned with firm standards.

Print Services:

• Operate high-volume multifunction printers and copiers for firm documents.
• Handle confidential and time-sensitive printing and binding requests with accuracy.
• Troubleshoot printer/copier issues and coordinate with vendors for repairs or maintenance.
• Ensure supply of paper, toner, and other materials is always stocked.

Mailroom Operations:

• Sort and distribute incoming mail and packages promptly.
• Coordinate all outgoing mail, FedEx/UPS shipments, and internal courier requests.
• Maintain tracking logs for deliveries and ensure secure handling of sensitive items.
• Liaise with vendors and shipping partners to ensure timely service.

Supplies & Inventory Management:

• Monitor and reorder office and pantry supplies as needed, avoiding shortages.
• Keep detailed records of inventory and vendor communications.
• Partner with leadership on budget tracking and cost-saving suggestions.

Team Support & Oversight:

• Provide guidance and support to junior facilities or office team members.
• Step into any function as needed — flexibility and teamwork are essential.
• Assist in facilities coordination, such as office moves, equipment setups, or space planning.

Requirements:

• Prior experience in a legal, financial services, or corporate office environment preferred.
• Strong multitasking and organizational skills with keen attention to detail.
• A “no task too small” mindset — willing to get your hands dirty to keep things running smoothly.
• Excellent communication and interpersonal skills.
• Ability to anticipate needs and proactively solve problems.
• Professional appearance and demeanor with a focus on exceptional service.
• Strong computer skills, including Microsoft Office and familiarity with office equipment.

Why This Role?

This is a growth opportunity for someone eager to build their career within a high-performing, evolving company. You'll gain exposure to multiple corporate functions, work alongside senior leadership, and play a vital role in creating a welcoming and efficient office environment. If you thrive in a fast-paced setting, enjoy being the go-to person, and want to grow your operational skill set, this role is for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Business Development, and Customer Service

• Industries

  Staffing and Recruiting

Referrals increase your chances of interviewing at Forrest Solutions by 2x

Get notified about new Office Services Coordinator jobs in Boston, MA.

Boston, MA $65,000.00-$75,000.00 4 days ago

Administrative Assistant, Fenway Park Events

Boston, MA $55,000.00-$65,000.00 11 hours ago

RECEPTIONIST - Administration – Centralized Screening Unit (CSU)

Cambridge, MA $50,000.00-$65,000.00 2 weeks ago

Boston, MA $90,000.00-$95,000.00 4 days ago

Boston, MA $64,000.00-$96,000.00 2 days ago

Cambridge, MA $73,600.00-$110,400.00 1 week ago

Boston, MA $73,000.00-$133,000.00 3 days ago

Administrative Coordinator I - Dept of Surgery

Guild - Head Staff Assistant Grade 28 (Office Manager) (SY24-25)

Human Resources Administrative Assistant

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.