Office Services Coordinator, Grade 16

Montgomery County (MD); Rockville (MD); On-site; USD 59,000 - 69,000; Full time

Job summary

Montgomery County Sheriff's Office in Maryland seeks an Office Services Coordinator to provide essential administrative support across divisions. You will manage records, schedule workflows, and ensure accurate documentation while upholding confidentiality and professional standards.

The ideal candidate has four years of office support experience, strong Microsoft Office skills, excellent written and verbal communication, and keen organizational abilities.

Qualifications

• Four years of progressively responsible office support experience.
• Proficiency with Microsoft Office Suite and other computer-based systems.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to prioritize multiple assignments.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of accuracy, discretion, and attention to detail.

Responsibilities

• Plan, schedule, and coordinate daily operations using computers and electronic systems.
• Research, maintain data using databases and spreadsheets.
• Digitize, organize, and maintain accurate records and documentation.
• Prepare, process, and distribute correspondence, reports, forms, and data.
• Coordinate with staff across multiple sections to ensure efficient workflow and communication.
• Provide guidance and training on office systems and tools.

Skills

Administrative coordination

Microsoft Office Suite

Written & verbal communication

Organization

Independent & collaborative work

Attention to detail

Education

High school diploma

Job description

Please note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $59,237 to $68,982 based on the candidate’s qualifications and experience.

WHO WE ARE

The Montgomery County Sheriff’s Office is dedicated to upholding the laws of the State of Maryland and fulfilling the unique duties entrusted to Sheriffs under State and Common Law. As the law enforcement arm of the Judicial System, our mission is to ensure that all court orders and mandates are carried out fairly, efficiently, and with full respect for individual rights and freedoms.

We are committed to working in partnership with other law enforcement agencies within Montgomery County, across the Washington D.C. metropolitan region, and with all branches of county government. Through these partnerships, we strive to provide comprehensive, professional law enforcement services that help maintain a safe, just, and orderly community for all who live, work, and visit Montgomery County.

We remain dedicated to fulfilling our responsibilities with integrity, professionalism, and accountability. Our mission reflects our enduring commitment to justice and public service.

WHO WE ARE LOOKING FOR

The Sheriff’s Office is seeking ahighly organized, detail-oriented, and motivated professional to serve as anOffice Services Coordinator. The ideal candidate demonstrates sound judgment, initiative, and adaptability in a dynamic work environment. The successful applicant will exhibit strongcommunication and analytical skills, a commitment to accuracy and confidentiality, and the ability to collaborate effectively across multiple teams. A background in administrative coordination, data management, and technology-supported office operations will contribute to success in this role.

The Office Services Coordinator provides critical administrative support and coordination for daily office operations. This role requires strong technical skills, professionalism, discretion, and the ability to collaborate effectively with staff across multiple divisions.

Responsibilities include, but are not limited to:

• Utilize computers and electronic systems to plan, schedule, and coordinate daily operations and activities.
• Manage, research, and maintain information using databases, spreadsheets, and online resources.
• Digitize, organize, and maintain accurate records, files, and documentation.
• Prepare, process, and distribute correspondence, reports, forms, and data for internal and external stakeholders.
• Coordinate with staff across multiple sections of the Sheriff’s Office to ensure efficient workflow and effective communication.
• Provide guidance and training to colleagues on office systems, technology tools, and best practices.
• Maintain strict confidentiality and demonstrate professionalism in handling sensitive information.
• Perform related administrative duties as assigned in support of departmental operations.

The employee will use a computer and various electronic devices/systems to plan, schedule, communicate, research (the Internet and various information systems), digitize information (scanner), create, exchange, record and use information (databases), make/check calculations (calculator/spreadsheet), etc. May coach others in information system use and work across various sections within the Sheriff’s Office.

This position offers an opportunity to make a meaningful impact by supporting the daily operations of one of Montgomery County’s key public safety agencies. This role directly contributes to efficient service delivery, internal accountability, and operational success of the Sheriff’s Office.

Experience:

Four (4) years of progressively responsible office support experience. This would include:

• Strong administrative, clerical, or office coordination experience.
• Proficiency with Microsoft Office Suite and other computer-based systems.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize multiple assignments.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of accuracy, discretion, and attention to detail.

Education:

Graduation from high school or high school certificate completion recognized in the State of Maryland.

Equivalency:

An equivalent combination of education and experience may be substituted.

The selected applicant will be required to successfully complete a background investigation and a physical examination that includes a drug/alcohol screen prior to appointment.

The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas:

• Using law enforcement computer applications.
• Judicial and/or court systems experience.