Office Services Assistant

AtkinsRéalis; New York (NY); On-site; USD 37,000 - 40,000; Full time

Job summary

AtkinsRéalis is seeking an Office Services Assistant in New York, NY to provide essential office support and ensure smooth daily operations. The role includes mail handling, supply management, meeting logistics, and coordination of office moves and reprographics as needed.

The ideal candidate will have a high school diploma, 2+ years of related experience, and the ability to lift up to 30 lbs. A valid driver\'s license and willingness to travel are required; public notary is a plus.

Qualifications

• High school diploma or equivalent required.
• Two or more years of related experience required.
• Ability to push, pull, carry and lift at least 30 lbs; clear English communication.
• Public Notary preferred.
• Local travel may be required; if travel is required and no company vehicle is available, use of personal vehicle might be required.
• Must have a valid driver\'s license and driving record that meets policy; mileage reimbursement available.

Responsibilities

• Receives and distributes incoming mail and shipments to personnel.
• Collects, stamps and sends outgoing mail; may weigh and affix postage; may prepare packages for shipment.
• Maintains supplies in stock; routes for approval and places orders.
• Keeps copy rooms, supply rooms and conference rooms organized; coordinates vending machine maintenance.
• Arranges courier labels and service pickups (local and overnight).
• Reserves meeting rooms and manages logistics, including catering and IT support for meetings.
• Provides reprographics support as needed; troubleshoots equipment and coordinates repairs.
• Ensures supplies are on hand and reports copier usage; assists with faxes, expense reports, travel and calendars.
• Assists with office moves, furniture moves and room setup/breakdown; coordinates repairs.

Skills

Office administration

Mail handling

Communication in English

Logistics coordination

Education

High school diploma (or equivalent)

Job description

Overview

Office Services Assistant to join our team in New York, NY.This role will require to report to the office.

This position provides general office support to personnel at a company office. May assist with or perform mailroom duties, maintain forms and supplies in stock, and assist with office moves and meeting setup.

Your role

• Receives and distributes incoming mail and shipments to appropriate personnel.
• Collects, stamps and sends outgoing mail. May weigh and affix postage. May operate envelope sealing machine, stamping machine and/or postal meter. May prepare packages for shipment, sealing and affixing address labels.
• Compiles list of general supplies needed and routes for approval. Places orders after approval is received. Receives and distributes forms and supplies.
• Maintains necessary supplies in stock and well organized in copy rooms, supply rooms, conference rooms, and coffee stations. May coordinate maintenance of vending machines. Troubleshoots problems throughout the building.
• Arranges UPS, FedEx, or courier labels and service pickup, both local and overnight, as requested.
• Reserves meeting rooms and manages logistics – including confirming catering orders, coordinating material setup, and providing IT support as needed for internal and external meetings.
• At offices with no dedicated reprographics personnel, may provide reprographics support as needed.
• May troubleshoot reprographics equipment, troubleshoot minor issues and coordinate service for reprographics equipment.
• Ensures that sufficient supplies are on hand and provide reports to vendor regarding copier usage as required by lease or maintenance agreements.
• Provides other general office support as needed, such as sending faxes and assists with expense reports, travel arrangements, and meeting calendars, etc.
• Assists with office moves and furniture moves, and meeting room setup and breakdown. May assist with or do troubleshooting of building equipment problems and coordinate repairs.
• May move office equipment and furnishings (including furniture) and deliver to designated locations.
• May collect and empty recycling bins throughout the building and coordinate pickups.
• May perform such other assignments as the Supervisor may deem necessary from time to time.

About you

• High school diploma (or equivalent); related administrative courses or training preferred.
• Two or more years of related experience is required.
• Ability to push, pull, carry and lift at least 30 Ibs, and communicate effectively in the English language.
• Public Notary preferred.
• Local Travel may be required. If travel is required and no company vehicle is available, the use of personal vehicle may be required.
• The incumbent must have a valid driver's license and a driving record that meets company policy. The vehicle must be in good working order and insured. Mileage reimbursement allowance will be available.

Rewards & benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.

Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.

About AtkinsRéalis

We’re, AtkinsRéalis a world class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We’re committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

Expected compensation range is between $27.00 - $29.00 hourly depending on skills, experience, and geographical location.

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability

Please review AtkinsRéalis' Equal Opportunity Statement here.

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Unless expressly authorized by AtkinsRéalis, candidates may not use generative artificial intelligence tools, real-time interview coaching applications, or AI-generated responses created during the interview. Candidates are expected to accurately represent their qualifications, experience, knowledge, and abilities throughout the recruitment process. The use of unauthorized assistance, misrepresentation of credentials or experience, or any conduct that compromises the integrity of the selection process may result in disqualification from further consideration or withdrawal of an employment offer, at the discretion of AtkinsRéalis.

AtkinsRéalis is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application, interview, or selection process, please contact us at [e-mail]. Requests for accommodation will be considered in accordance with applicable law.

https://careers.atkinsrealis.com/recruitment-agencies