Office Services Assistant

Commonwealth of VA Careers; Fairfax (VA); Presencial; USD 44 000 - 67 000; Tempo integral

Resumo da oferta

The Virginia State Police is seeking an Office Services Assistant in Fairfax, VA to provide clerical support for the Area First Sergeant, Sergeants, Troopers, and Volunteers. You will independently prepare reports and correspondence and manage incoming and outgoing mail, weekly activity reports, vehicle storage forms, and vehicle expense reports.

Qualified candidates will have strong general office skills, basic math, and proficiency with Microsoft Office.

Qualificações

• General office and clerical practices knowledge.
• Basic mathematics knowledge.
• Proficiency with office equipment and filing systems.

Responsabilidades

• Provide clerical support for supervisors and staff.
• Independently prepare reports and correspondence.
• Handle incoming and outgoing mail and related forms/reports.
• Cover duties of the Secretary Senior during their absence.

Conhecimentos

Microsoft Office

Formação académica

High school diploma

Descrição da oferta de emprego

Title: Office Services Assistant DSP01022

State Role Title:Admin and Office Spec II

Hiring Range: $43,700 to $67,358 Final compensation will be determined based on the 13 pay factors and internal alignment. Experience and qualifications applicable to the position will also be considered. Placement at the top of the range is not guaranteed.

Pay Band: 2

Agency: Department of State Police

Location:Fairfax, Virginia

Agency Website:vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia State Police (VSP) is seeking to hire an Office Services Assistant in our Division No. 7, Area No. 48 Office located in Fairfax, Virginia. The job duties for this position include but are not limited to:

• Providing clerical support for the Area First Sergeant, Sergeants, Troopers, and Volunteers.
• Independently preparing reports and correspondence.
• Handling incoming and out-going mail, Weekly Activity Reports, Vehicle Storage Forms, and Vehicle Expense Reports as required.
• Assuming all the duties of the Secretary Senior during their absence.

About the Agency

At the Virginia State Police, we are more than just a law enforcement organization - we’re a united team of problem-solvers, protectors, and public servants shaping the future of the Commonwealth. Every role here strengthens our mission to preserve life, protect the vulnerable, and enhance safety while upholding civil liberties throughout Virginia.

When you join VSP, your skills create real impact across every community we serve. Our culture is built on being selfless, engaged, and aware, and we succeed through timely, purposeful action; clear communication; personal accountability; and continuous improvement - together.

We prioritize the readiness and well-being of all our people, entrusting decision-making to those closest to the challenge and supporting one another with kind, direct feedback that helps us grow. At VSP, you will find meaningful work, real opportunities for advancement, and a supportive culture grounded in service, purpose, and the belief that we are One Mission. One Team. One VSP.

If you’re ready to make a difference and be part of something larger than yourself, your next career starts here.

Minimum Qualifications

Knowledge:

• Working knowledge of general office and clerical practices and procedures.
• Working knowledge of basic mathematics.
• Working knowledge of office equipment.
• Working knowledge of filing systems.
• Working knowledge of standard English grammar, punctuation, spelling, and usage.

Skills:

• Skill in the use of personal computers and using Microsoft Office applications.

Abilities:

• Demonstrated ability to perform receptionist work in a professional manner.
• Demonstrated ability to perform data entry.
• Demonstrated ability to make basic mathematical computations.
• Demonstrated ability to maintain and update files, records, and reports.
• Demonstrated ability to compile data for various reports.
• Demonstrated ability to type correspondence and prepare routine reports from fiscal data.
• Demonstrated ability to communicate effectively in English orally and in writing with Troopers, staff, Department officials, and the public as required.
• Demonstrated ability to review and prioritize mail.
• Demonstrated ability to work independently and as a member of a team.
• Must be able to become Virginia Criminal Information Network (VCIN) certified which requires either United States citizenship or a lawful permanent resident of the United States and eligible for naturalization.
• Graduation from high school or equivalent.

Additional Considerations

N/A

Equal Opportunity and Inclusion Statements

It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

For questions, please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at [e-mail].