OFFICE SECRETARY II (PESTICIDE REGULATIONS UNIT) - #23-001328-0023

The State of Maryland; Annapolis (MD); On-site; USD 36,000 - 56,000; Full time

Job summary

An established industry player is seeking a dedicated Office Secretary II to support the Pesticide Regulations Unit. This role involves reviewing applications for pesticide certification, grading exams, and managing data entry. The ideal candidate will have strong typing skills, customer service experience, and proficiency in data management. Join a team that plays a crucial role in ensuring compliance with pesticide regulations while contributing to the agricultural needs of the state. This position offers a unique opportunity to make a difference in public health and safety through effective administrative support.

Qualifications

• Graduation from an accredited high school or equivalent required.
• Two years of secretarial or clerical experience needed.

Responsibilities

• Review and approve applications for pesticide certification.
• Process exams, maintain files, and handle purchase orders.

Skills

Customer Service

Data Entry

Typing Skills

Communication Skills

Education

High School Diploma

Tools

Oracle Database

Job description

OFFICE SECRETARY II (PESTICIDE REGULATIONS UNIT) - #23-001328-0023

Pay: $36,384.00 - $55,137.00 / year

Location: Annapolis, Maryland

Employment type: Full-Time

Job Description

Req#: 23-001328-0023

Introduction

The Maryland Department of Agriculture is a department under Maryland's Executive Branch. Formed in 1972 by the Maryland General Assembly to address the agriculture needs for the State of Maryland, the Department oversees and serves as a regulatory body for animal health, consumer services to include marketing and lab services, plant and pest management, and resource conservation. The Pesticide Regulation Section administers Maryland's Pesticide Applicator's Law, approves training courses in the handling, storage, and use of pesticides, conducts examinations to determine that pesticide applicators are competent to follow prescribed pest control practices, enforces federal laws on the sale and use of pesticides, and investigates pesticide accidents or incidents and consumer complaints on pesticide misuse. This position is limited to current permanent and contractual employees of the Maryland Department of Agriculture, and also to temporary employees from an external employment agency who are currently assigned to work at the Maryland Department of Agriculture.

GRADE: ASTD9

LOCATION OF POSITION: MDA Headquarters Annapolis, MD

POSITION DUTIES

Responsible for review and preliminary approval of applications for individuals seeking commercial and public agency certification. Grading exams and processing test and result notices, lists and information for individuals seeking certification as commercial, public agency, or private applicators. Responsible for examining, processing, renewing, certifying, maintaining files, and data entry for Private Applicators. Processing supply and purchase orders, coding, logging, and maintaining files for purchase orders, supply orders, and invoices. Reviews and approves applications of Business Licensees, Public Agency Permits, and Private Applicators seeking certification or re-certification to determine if minimum requirements are met and required documentation has been submitted. Contacts applicators via telephone, email, or eGov to inform of application inadequacies and measures to be taken in order to qualify for issuance of new licenses or certificates. Generates approval/denial letters to be sent to applicants upon final approval by supervisor. Maintains and compiles examinee study guides and informational material to be sent with approval. Enters information concerning applicants for commercial and public agency applicator certification into a computer database. Generates test notices and notifies the lists of applicators eligible to take exams from exam session proctors. Electronically or manually grades exams, provides applicants with test results and information regarding steps to be taken to complete the certification process. Maintains records on the number of individuals and number of examinations by category administered to commercial/public agency applicators seeking certification. Maintains files on applicants pending certification. Responsible for Private Applicator Certification by generating renewal notices, approving applications, electronically grading exams, issuing certificates, and entering information concerning applicants into a computer database. Provides applicants and County Extension Agents with test results and information regarding steps to be taken to complete the certification process. Maintains records on the number of individuals taking private applicator certification examinations. Prepares, tracks, and maintains purchase orders and invoices for payment on supplies, goods, equipment, and services purchased by the Pesticide Regulations Unit. Ensures purchases are properly coded to the correct budget and object code.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties. Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualifications: Experience in receiving and placing customer service telephone calls and emails. Experience in data entry and managing data files. Experience working with Oracle databases.

LIMITATIONS ON SELECTION

This position is limited to current permanent and contractual employees of the Maryland Department of Agriculture, and also to temporary employees from an external employment agency who are currently assigned to work at the Maryland Department of Agriculture.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application. Online application is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture Human Resource Office, Room 304 50 Harry S. Truman Parkway Annapolis, MD 21401. If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application. If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # [phone]). As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country. TTY Users: call via Maryland Relay. For questions concerning this recruitment, please contact: Kathleen Newhouse at 410-841-5837 or [e-mail].

About the company

Maryland is on the path to becoming the best state in the nation. Referred to as “America in Miniature”, Maryland embodies the very spirit of the United States. Maryland is home to ethnic groups of every origin, just about every natural feature, and much like our country, opportunity!