Office Operations Manager: New Site Setup

ZipRecruiter; Santa Clara (CA); On-site; Part time

Job summary

A fast-growing software company is seeking a proactive Part-Time Office Manager to support daily operations at its new U.S. office in Santa Clara. This fully on-site role offers a flexible schedule and a chance to help build an efficient and welcoming workspace. Ideal for a hands-on professional who thrives in dynamic environments with diverse responsibilities.

Qualifications

• 3+ years of experience in an Office Manager or similar operations role.
• Experience supporting a new office setup or managing a small business office.
• Self-motivated, professional, and service-oriented.

Responsibilities

• Lead initial office setup and ongoing facility operations.
• Maintain a well-stocked and organized office, including ordering suppliers.
• Serve as a key on-site contact for staff support and operational needs.

Skills

Organization

Communication

Vendor Management

Interpersonal Skills

Tech Savvy

Job description

Job DescriptionJob Description

A fast-growing software company is seeking a proactive Part-Time Office Manager to support daily operations at its new U.S. office (30-50 team members and growing). This fully on-site role offers a flexible schedule and the chance to help build and maintain a collaborative, efficient, and welcoming workspace. Ideal for a hands-on professional who thrives in dynamic environments and enjoys diverse responsibilities.
Location: Onsite, Santa Clara, CA
Type: Direct Hire or Contract-to-Perm, depending on candidate fit
Rate: $35-45/hr DOE
Start Date: Targeting July
Schedule: Flexible, approximately 20-30 hrs/wk

Key Responsibilities
• Lead initial office setup and ongoing facility operations
• Maintain a well-stocked and organized office, including ordering kitchen and office supplies
• Liaise with building management and service providers (janitorial, HVAC, internet, etc.)
• Ensure the functionality of conference room technology (TVs, AV equipment)
• Handle incoming/outgoing mail and shipping logistics
• Monitor and report facility needs and ensure cleanliness and safety standards
• Serve as a key on-site contact for staff support and operational needs

Qualifications
• 3+ years of experience in an Office Manager or similar operations role
• Experience supporting a new office setup or managing a small business office
• Highly organized and capable of managing multiple priorities
• Comfortable managing vendors and service providers
• Tech-savvy with the ability to support basic AV/IT issues
• Self-motivated, professional, and service-oriented
• Strong communication and interpersonal skills