Office Operations & Legal Coordinator

Tanger; New York (NY); On-site; USD 30,000 - 43,000; Full time

Benefits offered by this job

Competitive salary

Medical, Dental, Vision benefits

401(k) match

Paid PTO and Holidays

Paid Volunteer Hours

Tuition Reimbursement

Wellness Incentives

Group Life and Disability Insurance

Team Member Discounts

Job summary

Tanger is seeking an Office Operations & Legal Coordinator for the New York Office. The role supports the Legal Department through digital lease file management and maintains a professional office environment, working with senior leadership and external partners.

Responsibilities include managing NYO operations, coordinating onboarding, and overseeing vendor coordination while ensuring compliance with building procedures and company policy.

Qualifications

• Requires high school diploma and administrative experience.
• Notary license or willingness to obtain within three months.
• Experience supporting executive leadership and coordinating office operations.

Responsibilities

• Provide high-touch support to senior and executive leadership for NYO.
• Own day-to-day NYO office operations and processes from start to finish.
• Manage NYO calendar and building access for employees.
• Coordinate onboarding logistics for new hires, including badge requests and workspace readiness.
• Oversee office supplies and equipment maintenance to ensure readiness.
• Serve as liaison with building services and vendors, including COI tracking.

Skills

Office operations

Executive support

Vendor coordination

Notary

Education

High School Diploma

Tools

Laserfiche

MRI

SharePoint

Box

Job description

About The Company

At Tanger, our mission is to create shopping destinations that entertain, inspire, and bring our communities together. Guided by our vision to lead the evolution of shopping, we’ve spent over four decades innovating the retail experience as a premier owner and operator of outlet and open-air centers.

About The Role

In our continued mission to create shopping destinations that entertain, inspire, and bring communities together, Tanger is seeking a Office Operations & Legal Coordinator.

This role offers the opportunity to work both independently and collaboratively, supported by a flexible, Teams-driven workplace designed to empower connection, innovation, and impact across geographies.

About The Tanger Perks

• Competitive salary
• Generous Suite of Medical, Dental, and Vision Benefits
• 401(k) match
• Paid PTO and Holidays
• Paid Volunteer Hours
• Team Member Paid Leave Programs
• Tuition Reimbursement
• Wellness Incentives
• Group Life and Disability Insurance
• Voluntary Benefits
• Team Member Discounts
• And more…

How can you contribute to what we do?

The Office Operations & Legal Coordinator, is the primary owner of day-to-day operations for the New York Office (NYO) and is responsible for supporting the Legal Department through management of digital lease files and legal documentation.

This role ensures the seamless execution of all administrative, workplace, and vendor-related activities, maintaining a highly functional and professional office environment. The position regularly interacts with senior and executive-level leadership and is expected to demonstrate strong professionalism, discretion, and presence in all interactions.

Essential Job Duties And Responsibilities

NYO Operations & Workplace Support

• Provide high-touch, responsive support to senior and executive-level leadership, ensuring a seamless and professional workplace experience.
• Serve as the primary owner of day-to-day NYO office operations, ensuring a seamless, high-functioning workplace environment
• Own and manage all NYO administrative and operational processes from initiation through completion
• Maintain NYO calendar and Tanger directory to ensure accuracy of employee presence and building access
• Coordinate all new hire onboarding logistics, including badge requests, badge receipt, office tours, and workspace readiness
• Manage office supply inventory, including ordering, restocking, and maintaining overall office readiness
• Oversee office equipment maintenance (e.g., coffee machines, water systems) to ensure functionality
• Serve as primary point of contact for vendors and building services (e.g., ProShred, Quench Water), including scheduling, system entry (SV3), COI tracking, and access coordination
• Coordinate and facilitate vendor visits, ensuring compliance with building access protocols
• Manage guest registration and ensure a seamless entry experience in accordance with building procedures
• Act as liaison with building management, concierge, and front desk personnel
• Respond to and resolve day-to-day operational needs in real time, ensuring minimal disruption to employees and leadership
• Ensure office readiness at all times, including supplies, shared spaces, and overall organization
• Support building safety protocols, including participation in designated roles such as Deputy Warden and coordination of emergency preparedness activities

Legal Department Support

Lease File Management

• Manage and maintain digital lease files and repositories, ensuring accurate organization, indexing, and accessibility of all legal documents.
• Maintain databases and tracking systems for active and closed lease files.
• Save legal documents to digital repository (Laserfiche).
• Monitor and manage digital file retention and disposition in accordance with company policy.
• Support Legal Services Specialist with document preparation, mailings and overnight transmittals, and administrative processes.
• Assist with maintaining electronic databases of real property documents.
• Support the legal real estate team by uploading, organizing, and indexing real estate documents, including acquisition and disposition related materials.

Competencies

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Demonstrates professional presence, confidence, and poise when interacting with senior and executive-level leadership
• Exercise a high degree of discretion and sound judgment in handling confidential and sensitive information
• Strong communication skills with the ability to work effectively across all levels of the organization and with external partners
• Demonstrates a strong ownership mindset with responsibility for end-to-end execution of operational tasks
• Ability to operate independently and manage responsibilities with minimal oversight in a high-visibility environment
• Proactively identifies and resolves workplace or operational issues
• Strong service orientation with the ability to anticipate and respond to leadership and office needs in real-time
• Adheres to Tanger’s Values: Integrity, Inclusion, and Innovation

Equipment/Programs Used

• Ability to demonstrate sufficient computer skills that allow employee to use, in a proficient manner, all company issued software programs. (Microsoft: Word, Excel, PowerPoint, Outlook, Office 365, Laserfiche, MRI, SharePoint, Box, UPS, Certified Mail, Net Deed Plotter).

WORK ENVIRONMENT:

Majority of work occurs in an office environment

TRAVEL:

This position is based in the New York Office (NYO) and may require occasional local travel to support office operations, vendor coordination, or business needs.

Required Education And Experience

• High School Diploma
• Prior experience in an administrative, office operations, or legal support role
• NY Notary - Have or are willing to obtain within the first three months of employment

Hiring Range Disclaimer

The base salary range represents the low and high end of the hiring range for this position. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range listed is just one component of Tanger's total compensation package for employees.

Hiring Range

$22.06 - $31.20 per hour

Experience the difference and be a part of our extraordinary team!

EEO and E-verify

Tanger values diverse perspectives, backgrounds, and unique contributions and is committed to fostering an environment where everyone is valued and respected. Our talent management approach, which includes policy development, training, goals, and targets, is aimed at fostering a fair, inclusive, collaborative, and innovative culture.

Tanger is proud to be an Equal Opportunity Workplace. All employment decisions are based on qualifications, merit, and business need.

Accessibility Note: If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, or if you are unable to use the online application, please request accommodation or ask for an alternative method of applying by emailing: [e-mail].

All recruitment is managed internally; unsolicited agency submissions from recruiters or staffing agencies will not be considered.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security EOE. Drug Free Workplace. A background check will be conducted for this position. Tanger Management, LLC participates in E-Verify.