Office Move Coordinator / Event Setup Assistant

CENTRAL OREGON COMMUNITY CLG; Bend (OR); On-site; USD 32,000 - 47,000; Full time

Job summary

CENTRAL OREGON COMMUNITY CLG is seeking an Office Move Coordinator / Event Setup Assistant responsible for facilitating office moves, event setups, and various ground tasks. This role requires strong communication skills, experience in furniture installations, and the ability to manage schedules in a dynamic environment. Occasional night and weekend work may be required, emphasizing the need for flexibility in scheduling.

Qualifications

• Two years' experience with furniture installations or similar duties is required.
• Ability to operate moving equipment and snow removal tools.
• Bilingual fluency in English and Spanish is considered a plus.

Responsibilities

• Manage office moves, including moving, installing and reconfiguring furniture.
• Assist with event setups/breakdowns according to event specifications.
• Coordinate with Grounds crew for snow removal and surplus materials disposal.

Skills

Interpersonal skills

Organizational skills

Communication skills

Knowledge of event setup procedures

Education

High School degree or equivalent

Job description

Office Move Coordinator / Event Setup Assistant

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Position Title Office Move Coordinator / Event Setup Assistant

Classification Title

Classification Title Classified

Position Number

Position Number B1205PD

Grade Level 17

The Office Move Coordinator/Event Setup Assistant is responsible for moving, installing, and/or reconfiguring furniture to facilitate staff and faculty requested changes; relocating furniture and equipment designated for inventory, surplus, or disposal. When needed the position also works as an assistant to the Event Setup Specialist ensuring that event setups/breakdowns are performed on time and according to the specifications provided by the event organizer.

Secondary Purpose:

Works with Grounds crew to provide assistance to Grounds related tasks, including snow removal, surplus materials disposal, and Commencement set up.

Essential Duties and Responsibilities

Furniture:

• Act as Office Move point of contact for office move related work orders.
• Move, install, and reconfigure furniture to facilitate requested changes for faculty and staff.
• Coordinate furniture inventory jointly with Campus Services Operations Coordinator; surplus and/or dispose of furniture and equipment in accordance with COCC’s policies and procedures.
• Work with Campus Services Operations Coordinator to administer office moves and associated furniture changes.

Event Setup:

• Track and organize event setup.
• Set up events to the specifications of the event organizer.
• Ensure event space is restored to the original condition and ready for the next event setup.

Administrative Functions:

• Develop weekly schedule of office and furniture moves.
• Respond to office move work orders.
• Help to track office and furniture inventory, and inventory available surplus furniture.
• Maintain open communication with supervisor on a weekly basis.
• Other duties as assigned.

Grounds/Landscape Functions:

• Snow removal to include operating a truck with plow and/or snow removal equipment.
• When furniture and event duties allow and as assigned assist grounds crews in other day to day operations.

Department Specific

Work Schedule:

This position is meant to be a 40-hour per week position, but may necessitate working occasional nights and weekends due to office move requirements.

Knowledge, Skills, and Abilities

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

• Demonstrated knowledge of furniture installations and proficiency with power tools and equipment necessary for installations.
• Demonstrated knowledge and understanding of college event setup procedures and use of facilities for college events.
• Knowledge of planning and scheduling work activity based on furniture installs, events, office/furniture moves, and snow removal operations.
• Effective interpersonal, organizational, and oral and written communication skills.
• Ability to work independently and to use good judgment with respect to priorities and deadlines.
• Ability to communicate effectively with students, staff, and faculty from diverse backgrounds.
• Ability to operate campus vehicles, moving equipment, and snow removal equipment.
• Ability to meet deadlines, set work priorities, and manage workload.
• Ability to access and use the colleges work order system and database systems which include Microsoft Office Suite, email, and modern office equipment.

Ergonomic Requirements

A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities. Requires the ability to work outdoors, at times, in all weather conditions. Requires the ability to write, read written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 75lbs. All individuals are required to perform essential functions with or without reasonable accommodation.

Education:

• High School degree or equivalent

Experience:

• Two years’ experience working with furniture installations or similar duties.

Equivalency Statement

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.

All employees are required to successfully complete and pass a background screen, which includes a criminal history check.

Preferred Qualifications

Education:

Experience:

• Experience working with furniture installations, specifically
• Experience in a higher education setting

EEO Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is your highest level of education?
  • No High School Diploma or GED
  • High School Diploma or GED
  • Professional Certification or License (not a degree)
  • Associates Degree
  • Bachelors Degree in Progress
  • Bachelors Degree
  • Masters Degree In Progress
  • Masters Degree
  • Ph.D. in Progress
  • Ph.D.
  • J.D.
  • M.D.
  • Other Doctorate Level Degree
• * Please describe how you meet the minimum requirement of (2) two years' experience with furniture installations or similar duties.

  (Open Ended Question)

• * The College recognizes the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your feel your education/experience should be considered equivalent.
  • I meet all minimum requirements (education and experience) listed for this position.
  • I do not meet the minimum education degree requirement(s). For example, the position requires a Bachelor's degree, I have an Associate's degree.
  • My degree is not in the required stated area(s). For example, the position requires a Bachelor's degree in Accounting, I have a Bachelor's degree in another area.
  • I have less than the minimum years' experience in the area(s) required.
• * As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A.

  (Open Ended Question)

• In support of COCC’s commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write)

  (Open Ended Question)

• * Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process.
  • Yes, I am a veteran
  • No, I am not a veteran
• If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.

  (Open Ended Question)

• * The College CANNOT provide support or sponsorship of any type for visa applications and related paperwork for employment purposes. To be considered, applicants must already be authorized to begin work in the United States, be able to arrive in the country, and maintain work eligibility without the College’s sponsorship or support. Are you currently, or will you be, authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College’s sponsorship or support by the position’s start date?
  • Yes, I am already or will be authorized to begin work in the United States, able to arrive, and able to maintain work eligibility without the College’s sponsorship or support by the position’s start date.
  • No.
• * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position?
  • Yes
  • No
• * Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College
  • Yes, I will provide my consent when requested
  • No, I will not provide my consent when requested

Required Documents

Required Documents

• Resume/Vitae
• Cover Letter
Optional Documents
• College Transcript 1 (unofficial)
• US Military DD 214

Human Resources
Newberry Hall
Bend, OR 97703
541-383-7216
[e-mail]