Office Manager/Travel Coordinator

ASRC Federal; Anchorage (AK); On-site; USD 48,000 - 78,000; Full time

Job summary

ASRC Federal Communications supporting the USAF PACAF operates across multiple locations including Eareckson Air Station, King Salmon Station, Wake Island, and Anchorage.

The ISS2 Contract Office Manager/Travel Coordinator at the Anchorage PHQ oversees office operations, coordinates employee travel, and supports personnel administration for ISS2 program employees at five locations.

Qualifications

• High School Diploma or GED.
• 4–6 years of travel coordination and admin duties.
• Intermediate computer proficiency with MS Word, MS Project, MS Excel, MS Access and Visio.
• Valid driver’s license with acceptable driving record.
• US citizen or US national; ability to pass pre-employment background check and drug testing.
• English reading/writing/speaking proficiency.

Responsibilities

• Official Administrative Duties: coordinate with Real Estate, manage contracts and maintenance, issue keys, plan events, handle petty cash, support PHQ scheduling, and assemble newsletters.
• Travel Coordination: prepare travel documents, book flights/hotels, track trips to Wake Island and Shemya Island.
• Employee Administration: assist onboarding, coordinate health exams, handle PII/CUI, track staffing across locations.

Skills

Travel coordination

Administrative duties

English proficiency

Computer skills

Education

High School Diploma or GED

Tools

MS Word

MS Project

MS Excel

MS Access

Visio

Job description

ASRC Federal Communications is proud to support the United States Air Force, Pacific Air Forces (PACAF) who provides continuous unrivaled air, space, and cyberspace capabilities to ensure the Nation’s stability and security. Our teams of operations, maintenance, and hospitality professionals support daily operations across the Pacific. Our onsite employees live and work at Eareckson Air Station and King Salmon Station in Alaska, and Wake Island Air Station, located in the central Pacific.

The ASRC Federal ISS2 Contract Office Manager/Travel Coordinator for the Anchorage Project Headquarters (PHQ) is responsible for facilitating the effective operation of the Anchorage office as well as coordination of employee travel Wake Island, Shemya Island and other work locations.

The Office Manager/Travel Coordinator position is based in Anchorage, Alaska.

Primary Responsibilities:

Official Administrative Duties:

• Communicate with building owner/landlord in coordination with ASRC Federal Real Estate Manager.
• Administer/Maintain company Vehicle registrations and insurance documents.
• Administer service contracts and coordinate building system maintenance with contractors (e.g. Custodial, Snow Plowing, HVAC, Electrical).
• Administer building key codes and office keys.
• Assist with planning/coordinating office social events.
• Receive and forward petty cash or cheque payments.
• Serve as general point of contact for the Anchorage ASRCC ISS2 project headquarters (PHQ).
• Receive visitors to PHQ.
• Assist the program manager and deputy program managers with official scheduling and appointments.
• Coordinate and prepare the employee newsletter.
• Other administrative duties as assigned.

Travel Coordination:

• Prepare and submit US Air Force travel documents (e.g. Letters of Authorization, Site Arrival Requests, Military Air Travel Requests) on behalf of ISS2 program employees to Government customer contracted travel coordinators.
• Using corporate credit card and in coordination with corporate approved travel agency, book commercial airfare, hotel and other travel arrangements for ISS2 Program employees.
• Track and maintain accountability records of employee trips to and from Wake Island and Shemya Island.
• Other travel coordination duties as assigned.

Employee Administration:

• Assist with the new-hire onboarding process.
• Initiate requests for employee physical examinations in the occupational health provider online portal.
• Properly handle personally identifiable information (PII) and Controlled Unclassified Information (CUI).
• Review and compile daily employee staffing tracker for accountability of ASRCC ISS employees at the five ISS2 work locations (Anchorage, Honolulu, Wake Island, Shemya Island, King Salmon).
• Other employee administrative duties as assigned.

Required Qualifications:

• High School Diploma or GED.
• 4 – 6 Years Experience with travel coordination, and official administrative duties.
• Must have intermediate level proficiency of computers and typical applications including word processing (MS Word), (MS Project), Shared drives, spreadsheets (MS Excel), database (MS Access), and Visio or similar.
• Must have a valid driver license with an acceptable driving record.
• Must be US citizen or US national
• Must be able to pass a pre-employment background check and drug testing.
• Must be able to read, speak, and write English proficiently enough to complete all employment duties

Preferred Qualifications:

• Experience working with a Union Represented workforce.
• Experience reading and understanding Collective Bargaining Agreements.

ASRC Federal and its Subsidiaries Equal Opportunity / affirmative action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.