Office Manager (Temp-to-Perm)

Vita Coco; New York (NY); On-site; USD 60,000 - 80,000; Part time

Job summary

A leading company in natural products is seeking a proactive Office Manager to maintain smooth office operations and enhance employee engagement. This part-time role involves managing various office tasks, coordinating events, and creating a welcoming environment. Ideal candidates should possess strong organizational skills and a positive attitude, along with proficiency in Microsoft Office.

Qualifications

• 1-2 years of experience in an office or administrative role.
• Experience planning office events.
• Ability to work a flexible schedule.

Responsibilities

• Manage daily office operations and maintain inventory.
• Plan and organize employee engagement events.
• Serve as the first point of contact for visitors.

Skills

Integrity

Organizational Excellence

Communication

Collaboration

Initiative

Positivity

Tools

Microsoft Office

Outlook

Windows based programs

Job description

The Vita Coco Company, created in 2004 by Co-CEO Michael Kirban and Ira Liran, produces the leading brand of coconut water in the United States with a growing presence around the world. The Vita Coco Company’s brands include the leading coconut water, Vita Coco; clean energy drink Runa; premium canned water, Ever & Ever; and protein-infused water, PWR LIFT.

In 2021, The Vita Coco Company became a publicly traded, Public Benefit Corporation. With a growing portfolio of natural products, The Vita Coco Company has identified its public benefit purpose as creating ethical, sustainable products that uplift communities and do right by our planet by harnessing and protecting nature’s resources.

In 2022, The Vita Coco Company was certified as a B Corporation furthering the Company’s commitment toward operating its business as a force for good, while delivering better-for-you products.

Vita Coco is headquartered in New York City with international offices in Hong Kong, Singapore and London.

About the Role:
We are seeking a highly organized, positive, and proactive Office Manager to join our team on a temp-to-perm basis. This part-time role (30 hours/week) is essential to keeping our office operations running smoothly while also supporting employee engagement and team-building initiatives. The ideal candidate thrives in a fast-paced environment, takes initiative, and enjoys creating a welcoming and efficient workplace.

Key Responsibilities:

• Manage daily office operations, including supplies inventory, food and product deliveries, mail distribution, equipment maintenance, and general office upkeep

• Serve as the first point of contact for internal staff and external visitors; create a friendly and professional environment

• Maintain the communal office areas as organized, ensuring the overall office environment is inviting and well cared for.

• Coordinate and schedule meetings, events, and appointments

• Plan and organize employee engagement activities and team events (e.g., holiday parties, birthdays, wellness initiatives)

• Liaise with vendors, building management, and service providers to ensure smooth facility operations

• Monitor and manage office budgets, invoices, and petty cash as needed

• Support leadership with special projects and tasks as assigned

Reception:

• Embody our brand to greet every visitor who calls or arrives at the HQ office in a friendly, helpful and enthusiastic manner

• Maintain reception area to ensure Vita Coco product is properly displayed and readily available for guests.

• Screen incoming calls/correspondence and transfer phone calls as needed; be able to respond to general company inquiries independently when possible.

Required Competencies:

• Integrity & Accountability: Demonstrates honesty, transparency, and reliability in all tasks; takes ownership of responsibilities and follows through on commitments.

• Organizational Excellence: Manages time and priorities effectively; establishes systems that support efficient, high-quality work and team collaboration.

• Positivity & Professionalism: Brings a can-do attitude and respectful demeanor to every interaction; contributes to a supportive and uplifting workplace culture.

• Collaboration & Teamwork: Works well with others across teams; values diverse perspectives and seeks to build strong, respectful relationships.

• Communication: Listens actively and communicates clearly, with empathy and professionalism, both verbally and in writing.

• Initiative & Adaptability: Takes proactive steps to solve problems; embraces change and is flexible in the face of evolving priorities.

• Commitment to Inclusion: Fosters an inclusive environment where all staff feel seen, respected, and supported.

Qualifications:

• Proficient in Microsoft Office and working knowledge of Windows based computer programs required, specifically Outlook.

• 1-2 years of experience in an office or administrative role and experience planning office events or employee engagement activities.

• Must have the ability to work a flexible schedule and work from NYC HQ at least three days a week

• Able to lift 15-30 pounds.

• Must be a champion of the brand, someone who embodies Vita Coco’s Company values

At The Vita Coco Company, compensation decisions are dependent upon a variety of factors, which may include, but are not limited to: skill set, experience, education, training, licensure and certifications, knowledge and abilities of the applicant, alignment with market data, and other business and organizational needs. A reasonable estimate of the current pay range for this position is $25-30/hour or Based on Experience. This range may vary for positions that will be performed outside of California, Colorado, Nevada, New York City, Westchester County, NY, Rhode Island, or Washington.

The Vita Coco Company is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, religion, color, national origin, gender, sex, sexual orientation (including transgender status, gender identity or expression), physical or mental disability, genetic information, marital status, AIDS/HIV status, military service, veteran status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.