Office Manager & Shelter Monitor

The Salvation Army; Pottstown (Montgomery County); On-site; USD 10,000 - 60,000; Part time

Job summary

An established industry player is seeking a dedicated Office Manager & Shelter Monitor to join their team. This part-time role involves managing office operations, greeting visitors, and ensuring the safety of shelter residents. The ideal candidate will possess strong interpersonal, organizational, and problem-solving skills, with a commitment to treating everyone with dignity and respect. You'll be part of a mission-driven organization that offers generous benefits, including paid time off and a pension plan. If you're looking for a meaningful opportunity to make a difference, this position is perfect for you.

Benefits

Generous Paid Time Off

Employer Funded Pension Plan

Supplemental Insurance Eligibility

Job with a Good Purpose

Qualifications

• Self-starter with strong interpersonal and organizational skills.
• Must have excellent communication and time management abilities.

Responsibilities

• Manage office tasks, greet visitors, and handle calls.
• Ensure safety and order in the shelter, prepare meals, and perform clerical duties.

Skills

Interpersonal Skills

Organizational Skills

Problem-Solving Skills

Time Management

Bilingual

Communication Skills

Confidentiality

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Overview

Position: Office Manager & Shelter Monitor

Department: Pottstown Corps

Availability of Position: Immediate

Schedule: Part-time Plus: 24-29 hours per week

Reporting Relationship: Corps Officers

Salary and Grade: $15.00 an hour; 71 Non Exempt

The Salvation Army in Pottstown PA is hiring and offers a truly excellent benefits package to eligible employees including:

• Generous paid time off every year that includes: holidays, vacation time, and sick time.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
• Most importantly – a job with a good purpose!

Responsibilities

Description of Office Manager Position – 20 hours a week:

The function of the office manager includes but is not limited to greeting visitors and staff, answering, screening and directing all calls, and taking messages. This position will also direct incoming mail, maintain office supply inventory, and must acquire a full knowledge of all services provided by The Salvation Army Pottstown programs. The office manager will be responsible for the food pantry registration and other duties associated with record keeping. The office manager will also work directly with Officers and administration to provide support and handle any other duties as assigned.

Description of Shelter Monitor – 8 hours a week:

This position functions as the primary day-to-day resource person for the residents following a trauma-informed model. The Monitor ensures safe and good order of operations. House responsibilities and rules are enforced, and violating incidents are reported promptly. S/he prepares and serves meals in accordance with the posted menu, while ensuring safe food handling and food storage processes are used. In addition, the Monitor follows the shift work plan by performing the routine custodial work assigned to that shift, which may include the following items: laundry tasks, managing the laundry facility, and assisting clients in remembering and implementing house details. Lastly, this position also requires completion of clerical duties related to direct service including but not limited to: daily census, food supplies and other inventories, room checks, recommending food and other purchases, and logging food distribution. The Monitor performs related duties as assigned.

Qualifications

Requirements:

• Christ-centered behavior, i.e. treating people with dignity, respect, compassion, and integrity at all times.
• Self-starter with exceptional interpersonal, organizational, and problem-solving skills.
• High School diploma or equivalent.
• Bilingual encouraged.
• Excellent time management skills and ability to multi-task, prioritize work, bringing good order and peace to a busy environment.
• Excellent verbal and written communication skills, organizational skills.
• Proficient knowledge of Microsoft Office, including but not limited to Word, Excel, PowerPoint, and Outlook.
• The ability to act and think promptly and professionally in varied situations.
• Ability to keep information confidential.
• Must have an understanding or be willing to train and follow the Sanctuary Model.
• Child Protection Clearances PA Act 153 required that all prospective employees complete the following clearance and background checks: PA Child Abuse History Clearance, PA State Police Criminal Record Check & FBI Criminal Record/Fingerprint Check.
• Must have an understanding of and appreciation for the Mission of The Salvation Army.

Contact: Please submit your resume and cover letter as instructed below.

External candidates interested in this position please apply online at http://careers.salvationarmy.org.

Internal candidates interested in applying for this position please apply at http://internal-usesalvationarmy.icims.com.

No phone calls please.

Updated by the Divisional Human Resource Department on 5/22/24.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, or protected veteran status.

The Salvation Army’s Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.

Its message is based on the Bible. Its ministry is motivated by the love of God.

Its mission is to preach the gospel of Jesus Christ

and to meet human needs in His name without discrimination.

Requisition No.1942