Office Manager – San Diego (Onsite)

XPENG; San Diego (CA); On-site; USD 74,256 - 125,664; Full time

Benefits offered by this job

Fun and supportive work environment

Computational resources for work

Cutting edge technologies

Competitive compensation package

Snacks, lunches, and fun activities

Job summary

A leading smart technology company is seeking an experienced Office Manager in San Diego to oversee daily operations. The role requires minimum 5 years of experience in office management, proficiency in Microsoft Office, and excellent communication skills. This onsite position offers a competitive salary along with benefits in a fast-paced, innovative environment.

Qualifications

• Minimum 5 years of experience in office management or administration.
• Strong attention to detail and organizational skills.
• Excellent interpersonal and communication skills.
• Professional and self-directed with independent work ability.

Responsibilities

• Manage daily office operations including vendor management and upkeep.
• Serve as the front desk representative and handle guest reception.
• Coordinate office lunches and internal meetings.
• Support employee onboarding logistics working with HR and IT.

Skills

Communication Skills

Organizational Skills

Detail-Oriented

Proficiency in Microsoft Office

Ability to Manage Multiple Priorities

Tools

Microsoft Office Suite

Lark or similar collaboration tools

Job description

Overview

Join to apply for the Office Manager – San Diego (Onsite) role at XPENG.

XPENG is a leading smart technology company at the forefront of innovation, integrating advanced AI and autonomous driving technologies into its vehicles, including electric vehicles (EVs), electric vertical take-off and landing (eVTOL) aircraft, and robotics. With a strong focus on intelligent mobility, XPENG is dedicated to reshaping the future of transportation through cutting-edge R&D in AI, machine learning, and smart connectivity.

We are seeking an experienced and proactive Office Manager to oversee the daily operations of our San Diego office. This is a fully onsite position that plays a critical role in maintaining a well-organized, efficient, and welcoming workplace environment. The ideal candidate will have a strong background in office administration and ideally some experience supporting local IT and HR functions.

Responsibilities

• Manage daily office operations, including facilities, supplies, vendor management, mail and shipping, and overall workplace upkeep


• Serve as the front desk representative, handling guest reception, greeting visitors, and managing incoming/outgoing deliveries


• Coordinate office lunches, dinners, and internal meetings as needed


• Coordinate business travel arrangements and assist in preparing employee expense reports


• Negotiate and maintain vendor contracts for services including office, meals, and logistics


• Support employee onboarding and off-boarding logistics, working closely with HR and IT


• Organize and support company-wide events, celebrations, and offsite team-building activities


• Monitor and manage office budget, track expenses, and handle local purchases


• Manage and track company assets, ensuring proper documentation and upkeep of office equipment and inventory


• Provide basic IT support (e.g., setting up workstations, coordinating with local IT for add-hoc needs)


• Help implement and maintain local health and safety protocols, acting as the main contact for emergency response


• Adapt to evolving business needs and take on additional responsibilities as required beyond the scope outlined above

Qualifications

• Minimum 5 years of experience in office management, administration, or a similar operations role


• Strong attention to detail, organizational skills, and ability to manage multiple priorities


• Excellent interpersonal and communication skills


• Professional, self-directed, and resourceful, with the ability to operate independently as well as in a team


• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)


• Comfortable working in fast-paced, ambiguous environments and handling open-ended tasks


• Experience supporting HR and/or IT functions is a strong plus


• Familiarity with Lark or similar collaboration tools is a plus


• Fluency in Mandarin is a plus, especially in a global or cross-cultural team setting

Benefits

• A fun, supportive and engaging environment


• Infrastructures and computational resources to support your work.


• Opportunity to work on cutting edge technologies with the top talents in the field.


• Opportunity to make significant impact on the transportation revolution by the means of advancing autonomous driving


• Competitive compensation package


• Snacks, lunches, dinners, and fun activities

The base salary range for this full-time position is $74,256 - $125,664 in addition to bonus, equity and benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

We are an Equal Opportunity Employer. It is our policy to provide equal employment opportunities to all qualified persons without regard to race, age, color, sex, sexual orientation, religion, national origin, disability, veteran status or marital status or any other prescribed category set forth in federal or state regulations.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Motor Vehicle Manufacturing