Office Manager (PT to FT), Northeastern University Catholic Center, Boston

Boston Catholic; Boston (MA); On-site; USD 35,000 - 55,000; Part time

Job summary

An established industry player seeks a dedicated Office Manager to support their mission of fostering faith among students. This role involves managing office operations, providing financial oversight, and leading fundraising efforts. As the key point of contact, you'll handle donations, maintain records, and ensure smooth administrative processes. Join a nurturing environment where your skills will contribute to meaningful growth and community engagement. If you're passionate about making a difference and possess strong organizational skills, this opportunity is perfect for you.

Qualifications

• Knowledge of QuickBooks and non-profit accounting principles is essential.
• Experience with CRM software like Little Green Light is preferred.

Responsibilities

• Manage office operations including financial management and project support.
• Oversee donor database and ensure timely processing of donations.

Skills

QuickBooks

Non-profit accounting

CRM software

Education

Bachelor’s Degree

Tools

Little Green Light

Job description

Office Manager (PT to FT), Northeastern University Catholic Center, Boston

Position Title: Part-time to Full Time Office Manager
Location: 68 Saint Stephen Street, Boston, MA 02115
Duration: 19-35 hours per week based on availability; schedule flexible but should be consistent
Pay rate: Based on experience

Job Description:
The Catholic Center is a home away from home where students encounter Christ. We need someone to take care of the office details so we can carry out our mission. In this job your gifts will help students grow in faith.

Under the direction of the Catholic Center (CC) Director and the Development Director, the Office Manager will provide financial management, project management, and administrative support for the overall operations of the Catholic Center and take a leadership role in the CC’s Phonathon fundraiser.

A typical week at the Catholic Center would include the following tasks:

• Process all incoming mail
• Post donations in Little Green Light (LGL) donor database
• Sources include mailed checks and online donations from Donorbox, Venmo, and NU funds
• Transfer and deposit funds from all online sources
• Generate “Thank you” letters to send to donors in a timely manner
• Prepare and make deposit of checks to Citizens Bank
• Update database changes and/or corrections, include NCOA reports after mailings
• Add donor notes from meetings and phone calls from CC’s Director and Development Director
• Attentively check and respond to emails coming to the office email
• Pay invoices and bills, check requisitions, and reimbursement requests from staff and students
• Maintain transactional records by scanning (or copying) and filing all necessary documents
• Track and record all income and expenses in QuickBooks
• Reconcile monthly bank statements
• Order and stock office supplies for all CC operations
• Oversee Work Study students and approve timesheets in employment portal each week
• Coordinate and meet with contractors for various maintenance-related services
• Weekly meetings with the CC Director

Required Skills: Knowledge of QuickBooks; Knowledge of Little Green Light or similar CRM software; Knowledge of non-profit accounting or bookkeeping principles. Education: Bachelor’s Degree or higher.

Please send your resume and cover letter to Br. Jason Zink @[e-mail]